Project Assistant

United Nations Development Programme

Sarajevo, Bosnia and Herzegovina

Under the direct supervision of the EVAW Programme Coordinator and overall supervision of the Programme Specialist, the Project Assistant supports the activities of the implementation of UN Women strategic Note 2021 – 2025 supported by Sweden and the regional program on ending violence against women “Implementing Norms, Changing Minds” funded by the European Union. The incumbent performs a variety of standard administrative processes ensuring high quality and accuracy of work. The Project Assistant promotes a client, quality and results-oriented approach. The Project Assistant works in close collaboration with the EVAW project staff and the operations team to ensure consistent service delivery.

Duties and Responsibilities:

Support to the implementation of project activities:

  • Support full compliance of project activities with UN Women rules, regulations, policies and strategies;
  • Support the design of project activities and project documents (proposals and narrative reports);
  • Support the development of work plans;
  • Supports the recruitment, human resource and overall programme and operational processes necessary for the implementation of the project activities;
  • Draft routine official correspondence/documents and assists in the preparation of needed project documents;
  • Provide support to organizing and holding meetings, minute taking, including the preparation and dissemination of information and follow-up;
  • Provide support to implementing partners;
  • Establish effective working relations and good communication with institutional counterparts, CSOs and with other partner UN agencies;
  • Support the coordination of stakeholders (government and CSO partners) performed by the project staff;

Provision of administrative and logistical support to the EVAW Team:

  • Support the organization of procurement processes including preparation of Requests for Quotation, Invitations to Bid or Requests for Proposal documents, receipt of quotations, bids or proposals, their preliminary evaluation;
  • Arrange travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
  • Provide administrative support to conferences, workshops, retreats;
  • Maintain the filing system ensuring safekeeping of confidential materials;
  • Assist in the preparation of budget and provision of information for audit or project evaluations;
  • Provide translation and interpretation as required for project activities;
  • Organizes translation and interpretation services in accordance with business processes;

Support to Business Processes:

  • Ensure that business processes followed by the project are in line with the UN Women rules and regulations, policies and internal control framework;
  • Create requisitions in the online corporate management system;
  • Support the creation and stores project budgets;
  • Assist in timely reporting;
  • Ensure timely submission of monthly leave reports and attendance record cards;

Support to the knowledge management processes:

  • Provide necessary administrative support for effective knowledge management to be shared with the team;
  • Participate in the training for the operations/projects staff on administration;
  • Contribute to knowledge networks and communities of practice.

Required Skills and Experience:

Education:

  •  Secondary education required. University degree will be considered an asset.

Experience:

  • 5 years (with secondary education) or 2 years (with Bachelor’s degree) of relevant administrative or programme/project experience performing the above-mentioned tasks, is required.
  • Experience working with women rights issues as well as a good understanding of gender-based violence and feminism will be considered an asset.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, extensive knowledge and experience in usage of web - based management systems. Short listed candidates will be tested in this field.
  • Previous experience working with UN or other international organizations will be considered an asset.  

Language Requirements:

  • Excellent English and B/S/C language skills, both written and oral and good translation skills. Short listed candidates will be tested in this field.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=110203