Project Assistant

OSCE , Albania

Skill Required:, Project/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
27th September, 2020

Job Description

A vacancy for a short term appointment has arisen in the OSCE Presence in Albania for a Project Assistant (G5) under the extra-budgetary project “Building capacities of Albanian institutions and professionals in the field of Transitional Justice” for a period of 43 months, from 1st June 2020 to 31 December 2023, within the Rule of Law and Human Rights Department.

Duties and responsibilities

Programmatic Tasks

  •  Compiling and preparing draft Project reports, by gathering and analysing relevant information;
  • Preparing and maintaining records, documents and plans for the monitoring of the project implementation;
  • Collecting data and necessary information for the project evaluation;
  •  Attending meetings, seminars and conferences and providing written summaries and minutes of meetings;
  •  Preparing related draft documents, including drafting layouts and content;
  •  Assisting the Project Manager in gathering and sharing information from media, State institutions and civil society, daily events, political and societal developments related to the project.

Administrative tasks

  •  Raising requests for necessary approvals by the decision-making authority(ies) via RATS
  •  Raising Purchase Requisitions (PR) in order to receive the necessary materials/tools on the implementation of the project activities as per the deadlines set and procedures to be followed;
  •  Sending, receiving and archiving electronic-/paper communication and documents;
  •  Providing written summaries and MoMs for Project related workshops, meetings and conferences;
  •  Contributing to the organization of Project related workshops, meetings and conferences;
  •  Providing translation and interpretation from Albanian to English and vice versa as required;
  •  Drafting documents and gathering information on relevant issues concerning the Transitional Justice theme for further processing by the Project Manager;
  • Preparing templates for reporting and monitoring of the activities;
  •  Providing financial and narrative reports on on-going processes and proactively pointing out possible obstacles to the implementation of the project activities;
  •  Resolving administrative problems or, where necessary, reporting them to the Project Manager for advice;
  •  Following up with implementing partners, if applicable, and consultants on administrative issues and collecting all administrative/financial documents required;
  •  Maintaining regular contacts and ensuring timely communication with experts/consultants, implementing partners, organizations or institutions relevant to the successful operation of the project;
  •  Communicating with partners and stakeholders in person, per mail and per phone as instructed by the Project Manager;

Qualifications and Skills:

  • Secondary education, preferably supplemented by studies in law/social sciences/history/administration/human rights. At least 4 years of previous relevant work experience; Computer literacy with practical experience with MS Office applications. Desirable, at least 1 year of experience in design and implementation of education/ capacity building projects; Knowledge of Project Management Cycle and familiarity to work with project log frame and timeline tools for the coordination and execution of the project activities; Experience in organizing events and conferences; A minimum of six months of previous work experience with an international institution and/or similar projects of educational nature or in the field of Transitional Justice would be an asset; Knowledge of rules and regulations pertaining to the Albanian University/Higher Education system in general as well as to the University of Tirana in particular.


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