Project Assistant, Global Health Security Project (GHSP), Mekong Program

PATH, Hanoi, Vietnam

Skill Required:, HR and Admin
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
31st October, 2015

Job Description

Specific responsibilities include:

Administrative and logistical support

  • Provide logistic support and liaise with partners to arrange meetings, trainings, workshops, field trips and other travels.
  • Assist with the development, coordination, and monitoring of sub-contracts and sub-agreements, consultant agreements, work orders, purchase orders and other contracts.
  • Provide support to the Project Administrator and Project Financial Officer in the preparation and monitoring of project budgets.
  • Provide administrative support for securing all necessary in-country approvals.
  • Coordinate with administrative team to arrange travels for project staff, consultants and visitors.
  • Assist in ordering equipment and supplies for project sites.

Programmatic support

  • Provide support to project team in the implementation and monitoring of project activities.
  • Take notes at meetings and workshops and prepare/distribute timely minutes.
  • Organize, assemble, and distribute reports, communication and advocacy materials, and other documents.
  • Assist in interpretation and translation of project documents and materials, and formatting of documents and presentations.
  • Provide support to financial team in financial management.
  • Assist Project Director in setting up team meetings and following up team action items/assignments.
  • Provide other administrative support as required.

Required Skills

  • Excellent written and spoken Vietnamese and English.
  • Demonstrated financial management skills.
  • Strong interpersonal skills and proven ability to work effectively in a team.
  • Willingness and ability to travel within Vietnam up to 20 percent per year.

Required Experience

  • Bachelor degree in administration or relevant field.
  • At least three years of relevant work experience in public health or with an INGO.
  • Experience in providing logistical and administrative support.

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