Project Associate

United Nations Development Programme, New Delhi, India

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
27th October, 2019

Job Description


Routine immunisation (RI) against vaccine preventable diseases (e.g. measles, polio, TB, tetanus, diphtheria, and whooping cough) is one of the most cost effective interventions for reducing childhood illness and mortality. Universal Immunization Programme (UIP) is an ambitious programme of the Ministry of Health and Family Welfare (MoHFW), Government of India that aims to reduce morbidity and mortality due to vaccine preventable diseases (VPD). Joint Review Missions and Common Review Missions organized by Ministry of Health and Family Welfare on a regular basis have noted that whilst UIP performance in India has improved overtime, there still remain a number of key constraints impacting immunization coverage in the country.

Further, there are significant inequities in vaccination coverage in different states based on factors related to individual (gender, birth order), family area (area of residence, wealth, and parental education), demography (religion, caste) and the society (access to health care, community literacy level) characteristics.

Some of the main constraints currently preventing India from achieving a quality immunization programme with universally high coverage rates relate to Cold Chain and Vaccine Logistics Management. There is limited cold chain infrastructure and capacity in many states – even for routine UIP vaccines. Systematic efforts to identify gaps and address issues in cold chain and VLM have been conducted in recent years. Key constraints identified include: inadequate and poor infrastructure, HR issues including technical capacities; weak monitoring and MIS issues; and Vaccine management. These constraints have led to high breakdown rate of equipment, overstocking and stock outs, inadequate monitoring and supervision, poor management thus hampering improved vaccine coverage.
The GAVI Alliance-funded Health System Strengthening (HSS) programme is one of the efforts of the Ministry of Health and Family Welfare (MoHFW) to improve the quality and level of immunization coverage in India.

UNDP under the GAVI HSS grant 2017-2021 will address some of the above-mentioned issues by the development of an integrated and innovative solution that aims to provide real time information of vaccines stocks at the various level of the Routine Immunization Programme as well as have real time information on the temperature at the various levels of storage in various states of the country. Moreover, UNDP will strengthen the evidence base for improved policy-making on programmatic areas through a well developed and implemented national M&E plan and research framework.

For the specific purpose above UNDP intends to recruit the Project Associate (Finance) to be based at New Delhi and work under the direct supervision of Chief, Health and Development.

Duties and Responsibilities

Functions / Key Results Expected

  • Undertake review of transactions reports to ensure booking of expenditure under correct project/activity heads and undertake corrective actions, if required;
  • Undertake regular review of projects reports from UNDP ERP system to control and manage cost sharing deficits;
  • Facilitate preparation of Statement of Expenditures and Utilization Certificates against the funds received from project states for e-VIN implementation under Memorandum of Agreements in consultation with UNDP Finance Unit;
  • Provide inputs for preparation of financial reports to donor as per the reporting requirements;
  • Maintain proper filing systems of financial documentation for audit review and assist in audit review;
  • Facilitate processing of vouchers by GSSU as per the project internal expenditure control system;
  • Perform any other tasks assigned by the Chief, Health and Development.


Functional Competencies

Job knowledge and technical expertise

  • Understands the main processes and methods of work regarding to the position (financial resource management)
  • Possesses basic knowledge of organizational policies and procedures relating to the financial resource management and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Client Orientation

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback

Promoting Organizational Change and Development

  • Demonstrates ability to identify problems
  • Demonstrates openness to change and ability to manage complexities
  • Design and Implementation of Management Systems
  • Uses information/databases/other management systems
  • Makes recommendations related to work procedures and implementation of management systems

Promoting Accountability and Results-Based Management

  • Maintains databases
  • Prepares timely inputs to reports

Required Skills and Experience

Recruitment Qualifications:


  • Bachelor’s Degree in commerce or related field
  • Specialized certification in Accounting and Finance is an asset


  • At least 5 years professional experience in finance with the national and international development agency;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
  • Experience with ERP financials, preferably PeopleSoft and Tally software will be an asset
  • Experience in the procurement of goods & services is desirable

Language: Excellent knowledge of written and spoken Hindi and English


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