Under the direct supervision of, the Programme Specialist Humanitarian and DRR will contribute to the effective implementation of the UN Women Humanitarian strategy and the DRR program in West and Central Africa. The scope of tasks to be undertaken with regards to gender equality, humanitarian action and DRR will be agreed with the incumbent as the need arises
Reporting to Regional Policy Adviser on Peace, Security and Humanitarian Action, the Project Coordination Specialist is responsible for coordinating the Humanitarian and DRR portfolio which includes coordinating relationships with national partners and stakeholders, and the monitoring and reporting, and the finances and personnel of the portfolio
Duties and Responsibilities
Coordinate the Humanitarian and DRR Programme
Coordinate the overall Programme/Portfolio work plan development and implementation according to Strategic Note/ programme document;
Liaise with the Programme Board, national counterparts, donors, UN Women and partners to ensure the Programme results are achieved and resources are managed;
Prepare and present work-plans, periodic narrative progress reports and expenditures status reports to the Programme Board and UN Women;
Establish systems for project planning, implementation and monitoring, in collaboration with partners;
Record and maintain documents on relevant Programme activities, issues, and risks.
Guide coordination with national partners and other stakeholders
Coordinate relationships with national partners to support implementation and expansion of the humanitarian and DRR Programme, raise potential problems and provide solutions;
Provide guidance to partners on establishment of performance indicators, and monitoring achievement of results;
Identify capacity building needs and support partners through technical assistance, mentoring, training, cross-partner learning, and capacity development initiatives.
Coordinate the monitoring and reporting on the Humanitarian and DRR Programme
Gather and compile all information necessary for monitoring and reporting on programmes and projects from the planning to the evaluation stages;
Monitor the implementation of activities and the expenditure of funds by partners; conduct regular monitoring visits;
Write annual and quarterly reports; review and coordinate the submission of implementing partner financial and narrative reports;
Provide inputs from humanitarian and DRR programme activities and results to Regional Office reporting.
Manage financial resources and supervise staff
Supervise and manage a team of professional and administrative staff, review performance and mentor/ coach staff;
Coordinate development and preparation of financial resources of the Programme including budgeting and budget revisions, and expenditure tracking and reporting;
Oversee and monitor the allocation and disbursement of funds to participating partners.
Build partnerships and support in developing resource mobilization strategies
Provide technical support to the development of partnerships and resource mobilization strategies;
Identify potential programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.
Advocate and facilitate knowledge building and management and communication
Ensure documentation of the programme implementation process and products produced are in accordance with UN Women guidelines;
Contribute to the exchange of information and knowledge products internally and externally of the programme;
Organize major advocacy campaigns, events, trainings, workshops and knowledge products
Key performance indicators
Timely and quality implementation of Programme/Portfolio activities against set workplans, timelines and budgets, in line with the Strategic Note
Quality and timely reporting
Strong relations with partners and stakeholders
Regular and timely monitoring of activities
Timely and quality implementation of advocacy events in line with work plan
Enhanced best practices and lessons learned documented and circulated
Required Skills and Experience
Education
Master’s degree or equivalent in public administration, law, human rights, gender equality, management, social sciences or other related areas is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
Experience
At least 5 years of progressively responsible experience at the national or international level in managing complex and multi-component programme interventions with national partners, preferably related to Humanitarian and DRR;
Experience in coordinating, implementing, monitoring and evaluating development programmes and projects;
Previous experience working in the UN system is an asset.
Language requirements
Fluency in English and French is required;
Knowledge of the other UN official working language is an asset;
