Project Coordination Specialist

United Nations Development Programme

New York, United States of America

UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

UN Women’s Policy, Programme, and Intergovernmental Division (PPID) provides intellectual and strategic leadership on normative support and the delivery of integrated policy and program advice, including through policy analysis and gender mainstreaming. The Division leverages innovation, knowledge management and innovative technical expertise to support UN Women programs and to build the capacity of partners to deliver results on gender equality and women’s empowerment. The Peace Security and Resilience Section (PS&R) is responsible for providing technical support to UN Women Country Offices in key areas including conflict prevention and peacebuilding, justice, and security sector reform, promoting women's political participation and mainstreaming gender issues into governance reforms.

Duties and Responsibilities:

Coordinate the provision of EIF support to prospective and current EIF fund recipients:

  • Provide technical advice on the EIF’s operations to T/PCC, Participating UN Organizations (PUNO) and implementing partners during each stage of the EIF project life-cycle including formulation of Letters of Interest (LOI) and detailed project proposals and supporting annexes;
  • Provide technical guidance to EIF fund recipients and applicants including on the UN HRDDP and HACT policy;
  • Provide technical advice and support on project planning, implementation, and monitoring and reporting systems including the identification of performance indicators and monitoring the achievement of results;
  • Coordinate enduring relationships with EIF fund recipients, implementing partners and other key stakeholders to support project implementation, build capacity, and to identify potential problems early and to provide solutions;
  • Follow up on required action/outstanding issues and report on outcomes and results to the EIF Fund Manager and Secretariat.

Provide technical support and advice to the EIF Fund Manager and EIF fund recipients throughout the project management life-cycle:

  • Coordinate the review and analysis of LOIs, project proposals and supporting documentation in accordance with the EIF Terms of Reference (TOR), Monitoring and Evaluation Framework (MEF) and Operations Manual;
  • Oversee completion of project documentation for each project prior to submission to the EIF Steering Committee;
  • Compile and synthesize guidance provided by the Technical Committee on project proposals to prospective EIF fund recipients for inclusion in fund recipient project proposals and supporting annexes;
  • Identify, monitor and track all follow-up EIF and fund recipient reporting actions and requirements;
  • Oversee and monitor the allocation and disbursement of project funds to EIF fund recipients and drafting of EIF project approval letters.

Contribute to the management, monitoring and reporting of EIF projects as per the Fund’s Programming Cycle:

  • Coordinate the EIF’s annual reporting in accordance with MPTFO annual reporting timeframes, focusing on results, output and outcomes;
  • Coordinate preparation and receipt of EIF fund recipient’s budgets, project (budget) revisions, expenditure tracking and annual financial reporting;
  • Prepare and check for correctness, the submission of EIF fund recipient’s annual financial reporting to the MPTFO in accordance with MPTFO annual reporting timeframes;
  • Coordinate regular inputs to the EIF’s Annual Workplan and other UNW and UN reporting as required; 
  • Oversee the management, coordination and storage of all EIF project and related documentation in accordance with EIF Information Management procedures;
  • Draft accurate Steering Committee and Technical Committee meeting minutes.

Supervise EIF staff and consultants:

  • Supervise Secretariat members and consultants to ensure EIF team outputs are coordinated and accurate, in accordance with agreed EIF timeframes;
  • Review performance, mentor/ coach EIF personnel and consultants and conduct performance assessments;
  • Oversee recruitment processes, as necessary.

Advocate and facilitate knowledge building and management and communication:

  • Organize high-level Programming Round launches, advocacy campaigns, events, and workshops;
  • Contribute to the exchange of information and knowledge products internally and externally;
  • Manage activities and other promotional events to engage Security institutions / Donors, and other key stakeholders to expand and/or sustain interest in and resources for EIF activities;
  • Identify best practices and lessons learned to guide programme improvement and strategy planning;
  • Provide substantive support and representation at conferences and meetings where required.

Required Skills and Experience:

Education and certification:

  • Master’s degree or equivalent in political science, social science, economics, business administration, accounting, finance, programme administration or another relevant field.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • A project/programme management certification such as PMP®, PRINCE2®, or MSP® would be an added advantage.


  • At least 5 years of responsible experience at the national or international level in supporting the management of complex and multi-component programme interventions on gender equality with national partners, preferably related to international development and with security sector knowledge.
  • Experience in project management including coordinating, monitoring, and evaluating development programmes and projects, is an asset.
  • Experience working in or with an international peace operation, in either a military, police or civilian capacity, is highly desirable.
  • Experience in the United Nations system, civil society, or related area, in gender, peace, security or humanitarian issues is an asset.

Language Requirements:

  • Fluency in speaking, writing, and reading English is required.
  • Fluency in speaking, writing, and reading French or Spanish is highly desirable.
  • Working knowledge of another official United Nations language is an asset.