Project Coordinator, Technical Assistance and Evaluation

EnCompass, Maryland, United States

Skill Required:, Monitoring and Evaluation
Preferred Experience: 
3 Years
Closing Date for Applications: 
28th June, 2020

Job Description

Position Description

EnCompass LLC is seeking a Project Coordinator to provide proactive, customer-focused administrative, operations, and programmatic support for the Technical Assistance and Evaluation practice area, including the Gender and Inclusive Development team.

We are looking for someone who is highly organized, detail-oriented, proactive, liaises with other EnCompass technical and operations teams, and can coordinate multiple projects simultaneously. The ideal candidate is interested in supporting project management and programs in evaluation, gender equality and social inclusion, and capacity strengthening in the international development arena and providing administrative support for various programs conducted in Washington, DC and internationally.

The position is based at EnCompass’ Rockville, MD headquarters.

Position Duties and Responsibilities

Essential functions:

As a member of the TA and Evaluation (TA&Eval) Project Operations and Management Unit and the company-wide Operations Team:

  • Serve as a point of contact for all operations tasks on the TA&Eval team
  • Ensure the TA&Eval team and its projects properly follow all company and team administrative procedures
  • Support project activities and strategic company initiatives, including project startup, ongoing management, and executing large-scale multi-sectoral events; support logistical planning for internal team meetings, retreats, and company-wide strategic initiatives, as needed
  • Support project leads to develop, maintain, and update work planning and tracking systems to ensure that tasks and deliverables proceed on time
  • Manage consultant processes: onboard independent consultants; manage the consultant agreement and invoicing processes (review consultant invoices, field expense reports, and travel expenses for completeness and accuracy, and ensure timely approvals are obtained); ensure consultant documentation is accurate and up-to-date; maintain documentation and consultant tracker
  • Support project leads with budget tracking and projections, and review of monthly invoices to ensure projects remain within budget; support project leads with partner/consortia communications and coordination
  • Support finance department and project teams in the purchase and payment of products and services
  • Maintain SharePoint files and organization for the TA & Evaluation team and communications sites; maintain project records, project-related KM, and disseminate information about project results
  • Support operational aspects of data collection, analysis and other technical project activities, and provide technical surge support
  • Support the production of project deliverables by coordinating translation services, technical writers’ inputs, editing, and graphic design to ensure the quality of project deliverables
  • Support production of virtual instructor led training (vILT) sessions in Adobe Connect, Zoom, and other platforms
  • Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events
  • Support other duties as assigned

Position Requirements


  • Minimum of Bachelor’s degree and 4 years of experience, of which at least 2 years should have been providing administrative support to project teams in international development

Experience and Skills


  • Familiarity with US Government financial reporting and compliance processes and requirements
  • Experience in supporting donor funded procurements and subcontracts desirable
  • Exceptional organizational skills and attention to detail
  • Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment
  • Excellent verbal and written English language skills, knowledge of Spanish language required
  • Previous event planning and management experience
  • Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
  • Proven capacity to take initiative and willingness to learn new skills as needed
  • Strong work ethic and the ability to work well independently and as part of a team
  • Outstanding interpersonal skills and ability to interact with individuals at all levels
  • Ability to handle confidential information with discretion
  • Knowledge of data management in data analysis software packages such as Stata, Dedoose, and UCINet, and database programs a plus
  • Ability to work in an appreciative environment with colleagues and clients


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