Project Development Officer

International Organization for Migration, Canberra, Australia

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
6th July, 2017

Job Description

Position Title : Project Development Officer

Duty Station : Canberra, Australia

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 06 July 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading *UN agency in the field of migration, works closely with governmental, intergovernmental and n**on-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.*

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

  • Internal candidates
  • Qualified applicants from the following NMS countries: Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

The IOM country office for Australia is located in Canberra, and is supported by 6 project offices across the country. The office also has a coordinating role for New Zealand, Papua New Guinea and the Pacific and helps address specific sub-regional migration issues and emerging trends and also promotes IOM membership in the sub-region.

IOM Canberra’s work as a programme and donor liaison office is aimed at helping address a broad range of migration issues not only in Australia but globally, through Australian-funded activities that, inter alia, directly assist migrants or build the capacity of other governments to better manage migration.

IOM Canberra programs cover a range of activities in response to these migration realities including, inter alia, resettlement assistance for Government funded refugees and self-payer movements to Australia and New Zealand; migration health; assisted voluntary return and reintegration; and border management.

IOM Canberra also serves as an organizational focal point for several regional consultative processes including 1) the Bali Process on People Smuggling, Trafficking in Persons and Related Transnational Crime (Bali Process) for which Australia is a Co-chair; 2) the Pacific Island Directors Conference (PIDC), and 3) the Pacific Island Forum Secretariat (PIFS).

Under the direct supervision of the Chief of Mission (COM) in Canberra, and in coordination with relevant units within the Mission, the Regional Office for Asia and the Pacific in Bangkok (RO Bangkok), and at Headquarters (HQs), the successful candidate will identify IOM-relevant project opportunities, develop project proposals for the mission, provide project development support to Country Offices (CO) in the sub-region under IOM Canberra; and liaise with government counterparts and other development partners. S/he will also be responsible for coordination and follow up of all project initiatives in the sub-region, in coordination with the RO Bangkok. S/he will support the COM in the management of the Global Australian Assisted Passage Contract and the No Interest Loan Scheme projects.

Core Functions / Responsibilities:

  • Act as a resource person on project development within the region; keep abreast of the development of new IOM projects and funding opportunities. Coordinate with the RO Bangkok to ensure the creation of synergies on the identification of and follow up with project opportunities with the private sector and other innovative partners.
  • Assess migration trends and impacts as related to developments within the dialogue carried out during a) the Bali Process; b) the Pacific Island Directors Conference (PIDC), and c) the Pacific Island Forum Secretariat (PIFS).
  • Identify migration opportunities based on national and sub-regional needs and donor priorities in close coordination with the COMs and the respective Regional Thematic Specialists (RTSs).
  • Develop and maintain contacts and networks with all COMs in the sub-region to identify resource capacities and gaps on project development and to provide support.
  • Plan and organize aspects of regional and country-specific programmes and projects with a special emphasis on regional synergies and cooperation. Monitor and backstop ongoing activities.
  • Support the conceptualization, development and design of country office projects in line with the IOM Constitution, IOM Strategy and the Organization’s policies, thematic guidelines and the IOM Project Handbook.
  • Assist the COM in developing and maintaining strong liaison with Government entities (national and donor), as well as with implementing partners, civil society actors, UN agencies and other stakeholders.
  • Advise the COM on the country context, project development, and relations with stakeholders and counterparts on potential partnership modalities.
  • Advocate for IOM’s participation and contribution in areas that impact migration management.
  • Manage the Global Australian Assisted Passage Contract and the No Interest Loan Scheme projects.
  • Produce regular updates on the implementation of the project and be responsible for the elaboration of project narrative reports.
  • In coordination with the Resource Management Unit, regularly monitor project(s) under responsibility of incumbent to ensure expenditures are in line with approved budget and there are no overruns.
  • Ensure project implementation is in line with objectives as agreed with the donor.
  • Ensure collection and report critical information related to IOM’s activities including beneficiary case data in a manner consistent with IOM Data Protection Principles and Guidelines.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience:


  • Master’s degree in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.


  • Experience in the field of migration issues including operational and field experience, project development, and management;
  • Demonstrated expertise in the thematic area relevant to project development;
  • Knowledge or experience of regional issues an advantage;
  • Experience liaising with governmental authorities, other national/ international institutions and NGOs;
  • Knowledge of monitoring and evaluation (M&E).

Languages:Fluency in English is required.

Desirable Competencies:


  • Accountability – takes responsibility for action and manages constructive criticisms;
  • Client Orientation – works effectively well with client and stakeholders;
  • Continuous Learning – promotes continuous learning for self and others;
  • Communication – listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative – actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


  • Internationally recruited professional staff are required to be mobile.
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


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