Project Development Officer

ACTED, Manila, Philippines

Skill Required:, Policy/ Advocacy and Campaign
Preferred Experience: 
1 to 3 Years
Email for CV Submission: 
Closing Date for Applications: 
23rd November, 2017


Job Description

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

ACTED launched its operations in the Philippines in 2012, in the immediate aftermath of Typhoon Pablo. ACTED’s response was focused on 3 municipalities in Davao Oriental Province, Mindanao where ACTED supported Typhoon-affected households with Cash for Work activities which involved the rehabilitation of agricultural land allowing for the recovery of livelihood activities.

Interventions in 2013 were focused on providing immediate disaster relief to Typhoon Haiyan affected populations in the Eastern Visayas region. ACTED’s response to Haiyan, the strongest typhoon to ever make landfall, was rapid with ACTED teams on the ground just two days after the typhoon. ACTED was one of the first NGOs operational in Guiuan, Eastern Samar and contributed to the first Multi-Sector Initial Rapid Assessment (MIRA) assessment, which was crucial in mapping needs during the initial emergency.

By the end of 2013, ACTED had finished its emergency shelter, water and food distribution ACTED’s current projects focus on longer-term development activities and have evolved with the needs of communities in the Eastern Visayas region. ACTED is supporting a sustainable reduction in communities’ vulnerability to disaster impact and an increase in resilience through a coordinated DRM approach - improving community access to water, sanitation and hygiene (WASH), resilient shelter and supporting the restoration of livelihoods by training farmers in diversified livelihood skills and facilitating linkages to markets to boost household incomes. ACTED also maintains an emergency response capacity in country.

In response to the emergency and rehabilitation situation in Philippines, ACTED recruits.

Position profile

Fundraising

Context Analysis

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)

External relations

  • Maintain active and regular working relationships with donors
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia;
  • Regularly update a directory of donors, international and local NGOs, other partners and stakeholders;
  • Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country;
  • In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings.
  • Fundraising and proposal development

Identify funding opportunities;

  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals;
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators);
  • Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
  • Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
  • Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.

Contracting

  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
  • Grant Management
  • Contract follow-up
  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.

Reporting

  • Participate in and take minutes of kick-off and close out meetings for each project
  • Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
  • Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
  • Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;

Partner Follow-up

  • Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
  • Management and Internal Coordination

Staff Management (if any)

  • Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities;
  • Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity.
  • Internal Coordination and Communication
  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
  • Ensure these meeting minutes are sent monthly to HQ;
  • Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.

Filing

  • File properly contractual project documents both in hard and soft copies;
  • Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

External Communication

  • Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
  • Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;

Qualifications

  • Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology);
  • Proficiency in written and spoken English
  • Strong writing abilities and analytical skills
  • Skills in political sciences or international relations
  • Ability to work efficiently under pressure
  • Previous experience in the humanitarian field, proposals development, and donor relations are required
  • Previous experience abroad is required

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

Source : http://www.acted.org/en/philippines


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