The Project Finance and Admin Officer will support both finance and administrative functions including bookkeeping, payments, procurement processing, asset management, HR documentation for personnel under IP/NEX contract for UNFPA Project, and logistical arrangements. The role is key to ensuring compliance with internal policies, donor requirements, and statutory regulations. This position will also be responsible for project expenditure analysis and advises on expenditure trends and implementation rates in coordination with the Programme Associate - SRH.
Responsibilities:
Adapts processes and procedures, anticipates and manages operational requirements of programme/project inputs under national execution in terms of personnel, sub-contracts, equipment and other programme and project related events to facilitate programme/project delivery.
Provide administrative and logistical support to the finance team as needed.
Assists concerned programme staff/personnel in responding to audit issues.
Maintain office inventory, supplies, and equipment, support procurement and delivery follow-up.
Assist in organizing meetings, workshops, and training sessions, including venue, refreshments, and participant communication.
Ensure filing and record-keeping of administrative documents in both hard and soft copy.
Analyze and monitor OFA balance and expenditure (Certificates of Expenditure (COE)/ eFACE information) regularly for reasonableness. Contact projects to rectify errors where observed with a view to ensuring regulations, rules, policies and procedures are adhered to. Monitor expenditure levels at regular intervals at the respective project (s).
Support bank reconciliations and maintain bank and cash transaction records.
Prepare monthly cash and bank reconciliation statements.
Maintain all vouchers and financial documentation are properly filed and archived.
Support internal and external audit processes by providing required documentation during the audit fieldwork as well as in the implementation of the audit recommendations phase.
Ensure accuracy, coding and prompt settlement by projects in quarterly advances.
Review accounting transactions to ensure compliance with policies and procedures.
Assistance with monthly, quarterly, year-end closure process and prepare financial analysis, schedules and statements as requested including other statutory reports and prepare financial analysis as requested.
Requirements:
Secondary education and 06 years of relevant experience in administration, finance or office management is mandatory.
Bachelor’s degree in Business Administration, Management, Social Science or related field with 05 years of relevant experience in administration, finance or office management is preferable.
Experience with the UN is an asset.
Additional knowledge/diploma in Financial Management will be added value.
Experience in government and development programme related projects is mandatory.
Working knowledge on SRHR issues in Bangladesh is preferable.
Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
Fluency in speaking, writing and reading both in English and Bangla is required.
