Project Finance Manager
Search for Common Ground, United States
Closing Date for Applications:
The Project Finance Manager, Global Projects is responsible for all aspects of field financial data management related to global projects. He/she will ensure field accounting procedures and conform to best practices and company policy as well as donor regulations surrounding grants and contracts financial management.
Essential Duties and Responsibilities
- In conjunction with the project team, coordinates the design of grant and contract budgets, ensures appropriate sign-off and processes for accuracy and reliability.
- Provides financial risk analysis support needs on the project level.
- Leads finance section of the new award start up meetings. Conducts training of country office finance managers as needed.
- Sets up award in financial system, establishes compliance check plans to review transactional compliance with internal control policy and procedures, as well as donor rules and regulations
Project Finance Monitor
- Leads and conducts review of monthly country office financial report submissions for assigned portfolio, including, but not limited to:
- Petty Cash & Bank Reconciliations
- Cash Registers (pending General Ledger transactions)Payroll and related Tax/Withholding entries
- Liquidations of Employee & Partner Advances
- Reconciliation with Corporate G/L for country office activity
- Ensuring adequacy of supporting documentation, appropriate cost accounting allocations, proper project and account code
- Monitoring timely liquidation of partner advances and reconciliation.
- Supporting the Accounting Manager in review of periodic country office funding requests for reasonableness of cash management.
- Prepares accurate financial reports for timely submission to donors in compliance with the financial reporting requirements of the donor.
- Monitors spending related to budgets within donor specific line-item flexibility
- Monitors fiscal performance of each project; identifies significant over/under expenditures and implements corrective action
- Monitors drawdowns and payments due from donors on grants in portfolio
- Project Close Out, Audit and Expenditure Verification
- Assists country offices in responding to audit requests from donors, developing financial management tools, and managing close-out processes
- Keeps track of audit requirements and supports field offices as needed during audits and expenditure verification
- Supports and coordinates with appropriate personnel in implementing accounting software in the country offices for successful import into headquarters financial system
- Initiates improvement and simplification of accounting processes and procedures
- Assists in the documentation of pertinent financial procedures and related training manuals
Skills & Competencies
- Bachelor’s Degree in Accounting or Finance
- A minimum of 7-10 years of progressive experience in accounting, with a minimum of two (2) years experience as an Accounting Manager or equivalent in a medium to large non-profit organization and/or INGO
- The ability to excel in account analysis and financial management in a non-profit fund accounting environment. Working knowledge of sound internal controls and best practices as applied to automated accounting systems and reporting tools customized to a non-profit fund account environment
- Highly organized with excellent attention to detail
- Excellent interpersonal and communication skills, both verbal and written
- Ability to work as a team member and strong interpersonal skills
- Proficient in Microsoft Office applications (Outlook, Excel, PowerPoint)Ability to conduct research via the Internet,
- Experience working for a medium to large INGO
- Proficiency in French and Arabic is highly desired. Prior experience using Intacct and other accounting software
- Working with People: The ability to respect the views and contributions of other team members; shows empathy, listens, supports; consults others and shares information and expertise, builds team spirit and adapts to the team.
- Flexibility: The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations.
- Drive for Results and Efficiency: The ability to set quality standards, monitor and maintain quality of work, and set goals to achieve continuous improvement.
- Relationship Management: The ability to manage interactions, to provide service and to support the organization while building an effective internal and external network.
- Consultation (for managers and up): The ability to provide guidance to organizational stakeholders while applying creative problem-solving to address business needs.
- Leadership and Navigation: The ability to manage and contribute to initiatives and processes within the organization while making progress toward change and continuous improvement.
- Communication: The ability to effectively exchange information with others, to effectively deliver critical information, to gather information and communicate with others.
- Global and Cultural Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties and be able to work cross-culturally.
- Ethical Practice: The ability to integrate Search vision, mission and core values, integrity and accountability throughout all organizational and business practices.
- Critical Evaluation (for managers and up): The ability to interpret information to make business decisions and recommendations based on keen analysis, best practices and an understanding of preferred outcomes.
- Business Acumen: The ability to understand and apply information to contribute to the organization's strategic plan.
- Developing others (for people manager): The ability to provide support to enhance performance and professional growth.