Project Finance Manager

Search for Common Ground, United States

Skill Required:, Finance and Accounts
Preferred Experience: 
Above 10 Years
Closing Date for Applications: 
3rd December, 2020

Job Description

The Project Finance Manager, Global Projects is responsible for all aspects of field financial data management related to global projects. He/she will ensure field accounting procedures and conform to best practices and company policy as well as donor regulations surrounding grants and contracts financial management.

Essential Duties and Responsibilities

Budget Proposal

  • In conjunction with the project team, coordinates the design of grant and contract budgets, ensures appropriate sign-off and processes for accuracy and reliability.
  • Provides financial risk analysis support needs on the project level.

Project Start-up

  • Leads finance section of the new award start up meetings. Conducts training of country office finance managers as needed.
  • Sets up award in financial system, establishes compliance check plans to review transactional compliance with internal control policy and procedures, as well as donor rules and regulations

Project Finance Monitor

  • Leads and conducts review of monthly country office financial report submissions for assigned portfolio, including, but not limited to:
  • Petty Cash & Bank Reconciliations
  • Cash Registers (pending General Ledger transactions)Payroll and related Tax/Withholding entries
  • Liquidations of Employee & Partner Advances
  • Reconciliation with Corporate G/L for country office activity
  • Ensuring adequacy of supporting documentation, appropriate cost accounting allocations, proper project and account code
  • Monitoring timely liquidation of partner advances and reconciliation.
  • Supporting the Accounting Manager in review of periodic country office funding requests for reasonableness of cash management.

Donor Reports

  • Prepares accurate financial reports for timely submission to donors in compliance with the financial reporting requirements of the donor.
  • Monitors spending related to budgets within donor specific line-item flexibility
  • Monitors fiscal performance of each project; identifies significant over/under expenditures and implements corrective action
  • Monitors drawdowns and payments due from donors on grants in portfolio
  • Project Close Out, Audit and Expenditure Verification
  • Assists country offices in responding to audit requests from donors, developing financial management tools, and managing close-out processes
  • Keeps track of audit requirements and supports field offices as needed during audits and expenditure verification

Other Responsibilities

  • Supports and coordinates with appropriate personnel in implementing accounting software in the country offices for successful import into headquarters financial system
  • Initiates improvement and simplification of accounting processes and procedures
  • Assists in the documentation of pertinent financial procedures and related training manuals

Skills & Competencies

Minimum Qualifications

  • Bachelor’s Degree in Accounting or Finance
  • A minimum of 7-10 years of progressive experience in accounting, with a minimum of two (2) years experience as an Accounting Manager or equivalent in a medium to large non-profit organization and/or INGO
  • The ability to excel in account analysis and financial management in a non-profit fund accounting environment. Working knowledge of sound internal controls and best practices as applied to automated accounting systems and reporting tools customized to a non-profit fund account environment
  • Highly organized with excellent attention to detail
  • Excellent interpersonal and communication skills, both verbal and written
  • Ability to work as a team member and strong interpersonal skills
  • Proficient in Microsoft Office applications (Outlook, Excel, PowerPoint)Ability to conduct research via the Internet,

Preferred Qualifications

  • Experience working for a medium to large INGO
  • Proficiency in French and Arabic is highly desired. Prior experience using Intacct and other accounting software

Behavioral Competencies

  • Working with People: The ability to respect the views and contributions of other team members; shows empathy, listens, supports; consults others and shares information and expertise, builds team spirit and adapts to the team.
  • Flexibility: The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations.
  • Drive for Results and Efficiency: The ability to set quality standards, monitor and maintain quality of work, and set goals to achieve continuous improvement.
  • Relationship Management: The ability to manage interactions, to provide service and to support the organization while building an effective internal and external network.
  • Consultation (for managers and up): The ability to provide guidance to organizational stakeholders while applying creative problem-solving to address business needs.
  • Leadership and Navigation: The ability to manage and contribute to initiatives and processes within the organization while making progress toward change and continuous improvement.
  • Communication: The ability to effectively exchange information with others, to effectively deliver critical information, to gather information and communicate with others.
  • Global and Cultural Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties and be able to work cross-culturally.
  • Ethical Practice: The ability to integrate Search vision, mission and core values, integrity and accountability throughout all organizational and business practices.
  • Critical Evaluation (for managers and up): The ability to interpret information to make business decisions and recommendations based on keen analysis, best practices and an understanding of preferred outcomes.
  • Business Acumen: The ability to understand and apply information to contribute to the organization's strategic plan.
  • Developing others (for people manager): The ability to provide support to enhance performance and professional growth.


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