Project Finance Officer, Information Systems Strengthening, Global Health Security (GHS), Mekong Program
PATH, Hanoi, Vietnam
Closing Date for Applications:
- Provide administrative and financial support to Project Administrator.
- Coordinate with the bank on banking issues such as unidentified banking transactions.
- Complete documentation of financial transactions prior to inputting into the accounting system.
- Input financial and accounting data into the computerized accounting system and create vouchers.
- Manage filing of project financial documents.
- Work with related Government agencies on project VAT reimbursement procedures. Responsible for keeping track of changes in tax and other regulations that apply to project.
- Track records of subawards, consultants, work order, purchase order, training/workshop/meeting payments as well as payment of stipends for fellows, keep tracking system up-to-date and ensure timely payment as well as avoid double payments.
- Provide support for the Project Administrator in managing and monitoring FETP mini-grants and sub-grants.
- Track advances in accordance with advance policy and notify staff of outstanding advances.
- Work with auditors on project audit process if any.
- Provide logistic support for meetings, trainings, workshops, surveys, filed trips and other travels.
- Support the issuance of agreements including subawards, consultant agreements, work order and others, in salesforce and ensure compliance with donor’s and PATH’s policies and procedures.
- Orient new project staff on finance systems, policies, procedures and practices.
- Scan supporting documentations for the monthly Field Office Financial report (FOFR) for sending to HQ.
- Coordinate with other office finance team members with the monthly FOFR preparation as requested.
- Solid computer skills in Microsoft Word and Excel, skills in QuickBooks preferred.
- Well-organized and attention to details skills.
- Good communication skills.
- Proven interpersonal skills and ability to work effectively in a team.
- Excellent Vietnamese and English skills.
- University graduate with a minimum of five years relevant work experience or an equivalent combination of education and experience.
- Familiarity with Vietnamese Government financial rules and regulations preferred.
- Experience working with INGOs, Government counterparts, and US Government rules and regulations, a plus.