Project Finance Officer, Information Systems Strengthening, Global Health Security (GHS), Mekong Program

PATH, Hanoi, Vietnam

Skill Required:, Finance and Accounts
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
14th December, 2015

Job Description

Responsibilities include:

  • Provide administrative and financial support to Project Administrator.
  • Coordinate with the bank on banking issues such as unidentified banking transactions.
  • Complete documentation of financial transactions prior to inputting into the accounting system.
  • Input financial and accounting data into the computerized accounting system and create vouchers.
  • Manage filing of project financial documents.
  • Work with related Government agencies on project VAT reimbursement procedures. Responsible for keeping track of changes in tax and other regulations that apply to project.
  • Track records of subawards, consultants, work order, purchase order, training/workshop/meeting payments as well as payment of stipends for fellows, keep tracking system up-to-date and ensure timely payment as well as avoid double payments.
  • Provide support for the Project Administrator in managing and monitoring FETP mini-grants and sub-grants.
  • Track advances in accordance with advance policy and notify staff of outstanding advances.
  • Work with auditors on project audit process if any.
  • Provide logistic support for meetings, trainings, workshops, surveys, filed trips and other travels.
  • Support the issuance of agreements including subawards, consultant agreements, work order and others, in salesforce and ensure compliance with donor’s and PATH’s policies and procedures.
  • Orient new project staff on finance systems, policies, procedures and practices.
  • Scan supporting documentations for the monthly Field Office Financial report (FOFR) for sending to HQ.
  • Coordinate with other office finance team members with the monthly FOFR preparation as requested.

Required Skills

  • Solid computer skills in Microsoft Word and Excel, skills in QuickBooks preferred.
  • Well-organized and attention to details skills.
  • Good communication skills.
  • Proven interpersonal skills and ability to work effectively in a team.
  • Excellent Vietnamese and English skills.

Required Experience

  • University graduate with a minimum of five years relevant work experience or an equivalent combination of education and experience.
  • Familiarity with Vietnamese Government financial rules and regulations preferred.
  • Experience working with INGOs, Government counterparts, and US Government rules and regulations, a plus.

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