Project Financial Analysis and Administrative Officer

PATH, Hanoi, Vietnam

Skill Required:, Finance and AccountsHR and Admin
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
11th June, 2016


Job Description

PATH seeks a Project Financial Analyst and Administrative Officer to provide financial and administrative management to a number of projects. As a key member of the project team the Project Financial Analyst and Administrative Officer responsibilities will include:

  • Provide financial and administrative support in the design, implementation, and monitoring of project activities.
  • Analyze project expenses, pipeline and burn-rate, including sub-recipient financial reports, on a monthly and quarterly basis; review project expenses with Responsible Project Managers (RPM) on a monthly basis.
  • Develop and manage project budgets, including proposal budgets, budget narratives, annual budgets and work plan budgets.
  • Document and accurately communicate deliverables, milestones, and award compliance requirements to RPM and program staff.
  • Interact with donor to ensure understanding of award requirements and obtain appropriate donor approval as required.
  • Work with program staff and Headquarter staff to develop, finalize, and administer subagreements, subcontracts, MOU, consultant agreements, work orders and other related project agreements, and ensure compliance with donors and PATH policies and procedures.
  • Perform sub-recipient risk assessment, document the results, findings and recommendations for improvement and follow up. Ensure the financial monitoring of all project sub-grants in accordance with proper accounting principles and donor requirements.
  • Effectively communicate deliverable deadlines to sub-recipients and follow up. Orient sub-recipients to ensure understanding of donor and project regulations, cost norms and requirements.
  • Manage procurement process to ensure proper planning, purchasing, mechanism and distribution of project products in compliance with PATH policies and donor regulations.
  • Collaborate with program staff and Headquarters to prepare and finalize donor financial reports.
  • Assist with project and donor audit process and take prompt action to improve system to respond to audit findings (if any).
  • Assist project teams to prepare for workshops, trainings, meetings and other project activities as needed.
  • Network with financial and administrative staff from other peer organizations.
  • Other tasks as assigned.

Required Skills

  • Excellent skills in Microsoft Excel and Word.
  • Well-organized and good attention to details with follow-through skills.
  • Good negotiating and communication skills.
  • Proven interpersonal skills and ability to work effectively in multicultural environment.
  • Good written and spoken Vietnamese and English.

Required Experience

  • University degree plus a minimum of seven years relevant work experience or an equivalent combination of education and experience.
  • Strong experience with donor compliance and sub-recipient monitoring.
  • Experience working with International NGOs and Government partners a plus.
  • Good administrative and financial management experience.
  • Experience managing projects funded by US Government preferred.
  • Please submit a cover letter with your resume in one document describing your interest in this position and how you meet the requirements.
  • Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to be considered and confirm this in their cover letter.
  • PATH offers a highly dynamic work environment and provides competitive compensation and benefits based on experience.
  • Salary and benefit package are paid in VND.
  • NOTE: You are required to be a citizen of Vietnam to apply for this position.
  • We will not respond to your application if you do not meet this requirement.
     

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