Under the overall authority of the Director of UNESCO Almaty Office, the supervision of the Project Manager, and overall supervision of the Programme Specialist, Natural Sciences unit, the incumbent shall provide financial assistance to the implementation of the GEF-UNDP-UNESCO Project (hereafter “Project”) on “Strengthening the resilience of Central Asian countries by enabling regional cooperation to assess glacio-nival systems to develop integrated methods for sustainable development and adaptation to climate change”.
In particular, the incumbent will perform the following key functions:
A. Support effective Project management, budgeting and administration. The tasks include the following:
Assist the CTA/PM in day-to-day management and oversight of project activities;
Assist the CTA/PM and the SE&C Expert in matters related to M&E and knowledge resources management;
Assist in the preparation of progress reports;
Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required by the PB, other advisory or decision-making bodies, UNESCO, UNDP, project consultants and other PMU staff;
Prepare and submit to the CTA/PM financial reports to UNESCO and UNDP as and when needed.
Provide PMU-related administrative and logistical assistance.
Keep records of project funds and expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the CTA/PM;
Review project expenditures and ensure that project funds are used in compliance with the Project Document and UNESCO and UNDP financial rules and procedures;
Validate and certify FACE forms before submission to UNDP;
Provide necessary financial information as and when required for project management decisions;
Provide necessary financial information during project audit(s);
Review annual budgets and project expenditure reports, and notify the CTA/PM if there are any discrepancies or issues;
Consolidate financial progress reports submitted by the responsible parties for implementation of project activities;
Liaise and follow up with the responsible parties for the implementation of project activities in matters related to project funds and financial progress reports.
Required Qualifications:
Education:
• Completed higher education degree in accounting/financial management or related field
Work Experience:
• Minimum 3 years of relevant work experience in programme support, financial, and/or administrative service acquired at the national or international level.
Skills/competencies:
Ability to work as part of a multi-cultural team, to take initiative and to provide quality and timely support and services.
Good interpersonal and communication skills, including ability to draft correspondence and correct documents.
Good organizational, and coordination skills and flexibility.
Ability to take ownership of given tasks and demonstrate proactivity.
Ability to interpret rules and manage priorities in order to meet tight deadlines.
Discretion and capacity to deal efficiently and tactfully with people of different cultural and social backgrounds.
Ability to work under stress and cope with multiple tasks.
Good ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint etc.)
Languages:
Excellent knowledge of English and Russian (oral and written).
