The position will be based in HQ and report to the Head of Program Innovation and Business Engagement Unit, and lead on all finance and grant management in relation to the newly funded ECHO project, along with others such as Danida and various Foundations, in line with their policies and protocols. Daily collaboration will be with the project teams in the respective HQ and country/regional units, HQ finance and other support functions. The contract is full time (part-time may be considered based on qualifications), and permanent.
Your main duties and responsibilities will be:
Ensuring that contractual obligations are met in terms of finance and administrative requirements
Ensuring that donor rules and procedures are understood and respected
Ensuring financial monitoring and budget follow-up, and supporting project teams in budget planning
Supporting project managers to ensure implementation of projects according to work and budget plans.
Supporting project managers in donor and internal reporting requirements; prepare financial reports and align with narrative; review narrative in line with agreement and proposal
Liaising with donors (e.g. reports, grants management and administrative issues)
Leading on all sub-contracts/agreements with partners, and ensure they align with donor regulations
Processing partner payments, and all other related payments related to the projects
Supporting project team on financial transactions (such as personal expense reports etc.)
Leading on all procurement processes in line with DRC and Donor rules
Ensuring all grant documentation is up to date and uploaded to Dynamics (ERP)
Supporting any other finance and administrative tasks for the units as and when required
To be successful in this role we expect you to previously have excelled in a similar role with responsibility for the financial and grant management of all stages of a project, and preferably with ECHO funding. Moreover, we also expect the following:
Minimum 3 years of work experience from a humanitarian/development organisation and/or from donor administration in similar position.
Relevant educational background (university degree) and proven finance qualification.
Fluency in both oral and written English, with experience in report writing.
Experience with administrative and procurement procedures.
Proactive, flexible and detail-oriented approach to tasks and a service minded approach.
Good collaboration and communication skills and ability to build good working relations with people from different cultural backgrounds.
Ability to thrive in a fast-paced working environment.
