The Project Management Support Senior Associate (hereinafter “Project Senior Associate”) works closely with and under the supervision and guidance of the Project Manager to ensure support to efficient implementation of the Project through a range of actions contributing to planning, management and monitoring of Project activities.
In performing her/his work, the Project Senior Associate promotes a quality and results-oriented approach, and works closely with the Support Services, Programme and Project’s personnel to exchange information and ensure consistent service delivery.
The Project Senior Associate undertakes the following activities/responsibilities:
Project Management Support:
Provide support during Project inception, implementation and closure phases;
Provide support in the drafting of donor reports; support and participate in quarterly quality assurance exercise;
Engage in the drafting of proposals, terms of references, requests for proposals (where required);
Engage in the identification of risks and issues and advise the project manager on mitigation measures;
Coordinate, follow up and monitor the work of the project contractors as per approved workplans and budget, as well as assess and review relevant progress reports;
Assume responsibility and coordinate management of specific activities, tasks and work packages within the Project portfolio;
Manage the maintenance of the Project filing system and different project registers;
Manage and prepare all supporting documents related to different payments;
Support procurement related activities, such as all logistics of delivery and implementation where required;
Facilitate the translation of project-related documents, training materials, presentations and other.
Stakeholder Engagement:
Ensure timely communication with the project stakeholders, exchange information and share project-related updates;
Coordinate timely receipt of required inputs from stakeholders;
Follow-up project plans and documents, goals, deliverables, KPIs and timelines agreed with partners, and support management on allocation of appropriate resources;
Plan, organize and participate in the project steering committee meetings, stakeholder discussions, workshops and other events; support in the preparation of respective minutes/protocols of the meetings;
Contribute to the development of the new phase of project/ programme.
Capacity building and Visibility:
Support coordination and organization of capacity development trainings, workshops and study visits;
As assigned, attend trainings and workshops organized by the Project in and outside Tbilisi for quality assurance purposes;
Support the enhancement of Project’s visibility activities/ promotional material in full conformity with the donors’ regulations and guidances;
Perform any other duties as might be required for the successful implementation of the project.
OIC when the Project Manager is on leave.
Education/Experience/Language requirements:
Education:
A Bachelor’s Degree in Business Management / Administration, Project Management, Humanities or related field is required;
A Master's Degree in Business Management / Administration, Project Management, Humanities or related field will be considered as an advantage.
Work Experience:
Minimum of three (3) years of relevant experience in the areas of Project Management or Project Management support is required;
Experience in planning, stakeholder management, and/or monitoring and reporting highly desirable;
Experience with public service organizations is desirable;
Experience with UN and/or UNOPS administrative management systems will be considered as an asset.
Language Requirements:
Fluency in written and spoken English is required
Fluency in written and spoken Georgian is required
