Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
Background Information – Philippines
UNOPS Philippines was established in early 2016 to support, develop and oversee UNOPS' growing portfolio of programmes and projects in the Philippines. The office currently provides implementation services to a range of projects where we work very closely with development partners, the Government and the Supreme Court focusing on the Governance/Justice, health and infrastructure sector.
The office is based in Manila, Philippines with project sides in the Tacloban and Iloilo area.
UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners and is looking for qualified and committed experts.
Background Information – Job Specific
The Government of the Republic of the Philippines with the support of the European Union is implementing the Justice Sector Reform Programme: Governance in Justice (GOJUST). GOJUST is funded by the European Union to the value of EUR 16,000,000 and with the support of the Spanish Agency for International Development Cooperation (EUR 2,000,000). The overall objective of GOJUST is: To contribute to inclusive growth and poverty reduction through a strengthened justice system and its specific objective is: To increase the efficiency, effectiveness and accountability of the formal justice system. The programme is being implemented from April 2016 to September 2019.
GOJUST seeks to achieve four major result areas, as follows:
- Sector-wide coordination of the justice system strengthened and long-term reform strategy developed;
- Backlog curtailed in courts and prosecution services and case management system streamlined and computerised (with focus on 'justice zones');
- Justice sector agencies’ administrative and financial management systems improved;
- National/Regional Human Rights Institutions and CSO’s capacity to promote accountability and fight impunity for major human rights violations strengthened.
The support provided under this program will have a far reaching effect on the entire justice system, and will impact on three main agencies of government, namely the Judiciary, led by the Supreme Court at the apex, the Department of Justice, which includes the prosecution service, the correctional system, the public attorneys, the National Bureau of Investigation, and the Department of Interior and Local Government, which includes the police, the local detention facilities and the barangay justice system.
The first annual work plan of the programme has been approved by the Programme Steering Committee last 24 October 2016, and part of that work plan involves the hiring of additional contractual staff to assist in the reform programme. These particular terms of reference refer to the hiring of two Administrative Assistant whose main functions would be to support Result Area 2.
Purpose and Scope of Assignment
The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the Project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.
The duties and responsibilities of the Project Manager Level 3 are similar to that of the Project Manager Level 4, with the difference in grades being determined by the project(s) level, complexity and level of responsibility of the specific position. A project manager at this level would normally be responsible for one or more UNOPS Level 3 project. A project manager at this level would likely be expected to manage one or more complex and risky projects. The project(s) would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines. The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:
- Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
- Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the Project Board/OC Director and the project(s)
Delivery and Performance:
Develop and maintain project plans
- Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
- Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Liaise with any external suppliers or account managers
- Authorize Work Packages
- Advise the Project Board and OC Manager of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to supervisor
- Identify and report threats to UNOPS internal business case to supervisor
- Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
Prepare the following reports:
- Highlight Reports
- End Stage Reports
- Operational Closure Checklist
- End Project Report
- Handover Report
Maintain the following:
- Electronic Blue File;
- Procurement, HR and Finance files as required by those practices as per OD12.
- Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
Personnel Management: if applicable
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the OC Director
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standards
Core Values and Principles:
Understand and respect UNOPS sustainability principles
- Look for ways to embed UNOPS sustainability principles in day to day project management
- Seek opportunities to champion gender equality at work place
- Champion and communicate project’s sustainability aspects with key stakeholders
Understand and Respect National ownership and capacity
- Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
- Seek opportunities to recruit qualified local staff
- Look for ways to build capacity of local counterparts
Partnerships and Coordination
- Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
- Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners
Accountability for results and the use of resources
- The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor
Excellenc: Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
- Advanced University Degree in Project Management, public administration, Business Administration, Procurment, International Relations, Law/Justice/Political/Security/Development Studies, or other relevant discipline.
- University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, public administration, Business Administration, Procurement, International Relations, Law/Justice/Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the advance university degree.
- PRINCE2 Practitioner Certification – Preferred
- A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
- PRINCE2® Foundation required
- PRINCE2® Practitioner an asset, but required completion within first 6 months of onboarding
- International organisations experience
- Management experience
Project Management Skills
- Budget Management
- Capacity Building
- Client Management
- Contracts Negotiation
- Financial Rules and Regulations
- Knowledge Management
- Monitoring and Evaluation
- Multistage Reporting
- Project Design
- Project Development
- Project Management
- Risk Analysis
- Stakeholder Management
- Develop project team
- At least 7 years of progressively responsible experience in procurement and project management in an international setting.
- At least five years of progressive procurement experience required, involving purchasing of goods & services for multi-lateral partner project.
- Solid practical experience in working with the UN, multilateral donors, Non-governmental organizations, and with public sector is desirable.
- Experience in procurement management for donor agency such as European Union/European Commission and/or other agency is preferred.
- Experience in office management and support functions for medium size team is desirable.
- Experience in managing partners and subcontractors in delivering programme objectives and activities is asset.
- Experience with stakeholder relationship management and contract management is asset.
- Experience working in the Philippines will be an asset.
- Experience in procuring and managing third party supplier and partner arrangement is asset.
- Experience working at Ministry level with national governments is desirable.
- Knowledge of national justice sector agencies and local level justice partnerships is desirable.
- Some understanding of court procedures and rules as well as the reasons for delays in cases is desirable.
Languages: Fluency in both written and spoken English is required.