Reporting to the EAPMCO PNG Country Manager, the Project Manager will be responsible for UNOPS programmatic, operational and technical backstopping through ensuring that RSDP outputs are delivered within the specific project tolerances of time, cost, quality, scope, risk and benefits. The Project Manager will be responsible for escalating risks identified by the team to the DPLGA and the World Bank. The Project Manager will establish, promote and assure quality in all the work performed by the team and for applying best practices and methodologies for the successful delivery of the program, with a focus on good financial management adhering to strict compliance guidelines and operational management of all project components.
Gain a thorough understanding of the RSDP project’s work processes, procurement and financial management arrangements, and the financial reporting requirements of the World Bank
Prepare the project inception report, including the sub-project implementation plan in 5 provinces
Define escalation modality and criteria
Schedule project team implementation activities based on the approved inception report
Lead the procedural, physical, and financial observation monitoring of sub-projects
Advise the Project Board and stakeholders of any deviations from the plan
Monitor whether RSDP outputs are delivered within the specific project tolerances of time, cost, quality, scope, risk and benefits
Escalate risks identified by the team to the DPLGA and the World Bank
Procedures:
Prepare/adapt all relevant plans for approval by the Project Board
Manage the reporting obligations defined in the Legal Agreement and in the Implementation Plan
Ensure that all project expenditure comply with UNOPS Financial Rules and Regulations (FRR)
Manage budgets, cash flow and expenditures of the UNOPS project
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Monitoring and reporting:
Prepare and issue project and/or financial bi-monthly progress briefs and a summary final implementation progress report in accordance with the World Bank and UNOPS requirements for reporting
Provide routine oversight and analysis of project delivery data within the dashboard system
Travel to provinces to work closely with provincial level authorities, beneficiaries, and UNOPS personnel to assess implementation progress
Stakeholder engagement:
Establish solid working relationship with the project board, RSDP, DPLGA, World Bank and district and provincial teams
Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
Manage the information flows between the Project Board/stakeholders and the project team
Quality assurance:
Coordinate quality reviews of project documents and deliverables
Provide quality control for management outputs (project documents, reports, etc.)
Personnel Management:
Lead and motivate the project team
Ensure high quality recording of results, performance, and services of the team
Ensure compliance of team members with existing policies and best practices.
Organize, facilitate and deliver training and learning initiatives for personnel on Administration related topics
Ensure that behavioral expectations of team members are established
Ensure that performance reviews are conducted timely and objectively
Ensure safety and security for all personnel and comply with UNDSS standards
Impacts of results:
The Project Manager directly impacts the achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Education:
Advanced University Degree (Master’s degree) in Finance, Economics, Project Management, Business Administration, Development Studies, International Relations or related field is required.
First level University Degree (Bachelor’s degree) with two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree.
Work Experience:
Minimum (5) years of experience in programme/project and financial management, public sector administration, project procurement and accounting in a multicultural environment is required.
Experience in evaluating and developing internal controls and financial procedures, involving a modern financial management software is preferred.
Experience in managing development programmes in an international context/field missions using results-based management principles and hands-on experience in programme monitoring, evaluation and reporting for documentation of programme results and impact is preferred.
Knowledge of UN rules and procedures in relation to programme implementation, administration and reporting is an asset.
Experience working on World Bank-funded projects, familiarity with their rules and regulations is an asset.
Knowledge of GoogleSuite applications is required. Experience using ERP systems is an added advantage.
Prior experience in program oversight including coordination with the relevant stakeholders is an advantage.
Experience in South East Asia and/ or Papua New Guinea is a strong asset.
Languages:
Full Working knowledge of the English language is required.
