Project Manager is responsible for coordination, implementation, and closure of the Project under the Democratic Governance Portfolio. The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation, and abuse.
Responsibilities:
Provide guidance and expert inputs into all components, ultimate in-project clearing house for all project products and activities, achieving the overall project outputs.
Provide substantive input to the project activities and outputs and ensure timely implementation of the project’s activities, including reporting on progress vis-à-vis planned activities and expected outputs.
Set up and manage the project office, including staff facilities and services, in accordance with the project work plan.
Ensure timely preparation of project work plan, procurement and staffing plans, and other related documents for timely commencement of the project activities.
Develop a detailed project implementation plan, coordinate, and supervise the work of project experts and consultants, including the preparation of the terms of reference for consultants, national experts and subcontractors recruited under the project, forward planning of project activities and budget expenditures, activity scheduling, and reporting.
Participate in Board Meetings, evaluations and in discussions and, hence, be responsible for preparation of review and evaluation reports such as the Annual Project Report (APR) for the consideration of the UNDP and the Project Board.
Assume direct responsibility for managing the project budget, ensuring that:
Project funds are made available when needed and are disbursed properly.
Accounting records and supporting documents are kept; c. required financial reports are prepared.
Financial operations are transparent and financial procedures/regulations are applied.
The project is ready to stand up to audit at any time.
Ensure compliance of project’s business processes with UNDP Ukraine Standard Operating Procedures.
Monitor project inventory, attendance records, and the filling system.
Assure correct personnel management and procurement of goods/services.
Report regularly to and keep the UNDP CO up to date on project progress and problems, if any.
Ensure compliance with UNDP project management policies and procedures.
Establish and maintain a dialogue with government officials, both local and national, CSOs, partners, donors, and communities to provide knowledge and understanding, ensuring an accurate interpretation of the project’s mission.
Maintain close liaison with national project partners, ensuring optimum participation and promoting ownership of national authorities in the implementation of the project.
Provide support to UNDP’s resource mobilisation efforts in the area of digital transformation.
Develop capacities of and ties with state bodies/partners (Ministry of Digital Transformation and other government bodies) at the national and regional levels.
Coordinate Project’s objectives and activities with other development partners.
Participate in public relations and media activities.
Requirements:
Advanced university degree (Master's degree or equivalent) in Information management, Cybernetics, ICT, Management of Information Systems, Computer Science or Public Administration is require.
A first-level university degree (Bachelor’s degree) in the areas stated above in combination with additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Minimum 5 years (with Master’s degree) or 7 years (with Bachelor’s degree) of relevant experience at the national or international level in the design, development or managing digital transformation initiatives within the public sector on leadership roles in government institutions, CSOs or international technical assistant projects.
Extensive people and project management skills, proven leadership experience.
Proven ability to achieve results in high-pressure, low-visibility environments related to digital transformation in the public sector.
Fluency in English is required.
Fluency in Ukrainian is required for local personnel.
