The Project Manager will oversee the operational management of the Ukraine Analysis Hub, ensuring effective processes, grant compliance, and smooth coordination between team members, partners, and ACAPS global support functions. As part of the hub’s management team, they will contribute to strategic planning, maintain donor relations, and support the delivery of high-quality analytical and capacity-building activities.
Responsibilities:
Ensure effective day-to-day operations of the hub, implementing and improving operational processes (including archiving) and SOPs.
Coordinate internal planning and capacity-building activities, team meetings, lessons learned sessions, and other core processes, such as the hub’s annual strategy workshop.
Liaise with ACAPS, NORCAP, and NRC Ukraine support functions to ensure timely delivery of HR, finance, procurement, and logistics support.
Oversee the coordination of workshops, trainings, travel, and events.
Lead donor reporting processes, ensuring accuracy, timeliness, and compliance with all grant requirements.
Monitor budget spending and update forecasts in coordination with the Administration Officer and ACAPS Finance Team.
Support the Team Leader with fundraising efforts by providing budget estimates and drafting grant proposals and funding applications.
Ensure MEAL processes are implemented, findings are analysed, and learning is integrated.
Line-manage and coach the Administration Officer.
Coordinate recruitment and onboarding processes of the UAH with relevant managers and in close collaboration with NRC, NORCAP, and ACAPS.
Maintain updated organisational charts and track performance appraisals.
Requirements:
Master’s degree in humanitarian action, project management, social sciences, international relations, research, international development, or other relevant sector.
Bachelor’s degree with +2 years’ additional relevant experience accepted.
Minimum 5 years’ experience in international organisations, including at least 2 years in the humanitarian sector. Strong track record in donor relations, proposal development, and grant reporting preferred; experience in humanitarian analysis is an asset.
Excellent writing and presentation skills, with the ability to develop compelling donor reports, funding proposals, and presentations that clearly communicate impact and priorities.
Proven experience managing complex, fast-paced projects and multi-disciplinary teams.
Strong knowledge of project management tools and approaches.
Proven ability to deliver results under tight deadlines.
Solid understanding of the humanitarian sector, coordination structures, and UN system.
Excellent IT skills (MS Office; project management tools such as Airtable, Miro, etc.).
