Background Information - Job-specific
The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organization's performance and delivery goals.
Purpose and Scope of Assignment
The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.
The Urban Infrastructure Planning Project Manager will work closely with Provincial Governments of Nepal to assess their infrastructure planning, delivery and maintenance capacity. The assessment may cover one or several infrastructure sectors, including roads, public transportation, water and sanitation, energy, waste management, ICT, health infrastructure and other public buildings. He/she will design and lead the implementation of capacity building activities based on the results of the initial stakeholder engagement. Work packages may include policy recommendations, organisational change, HR planning, technical training, software and hardware procurement as well as related change management activities.
The project will rely on a number of external suppliers for its successful delivery, managing tight timeline with some flexibility.
The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria:
- Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
- Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the Project Board/OC Director and the project(s)
Delivery and Performance:
- Develop and maintain project plans
- Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
- Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Liaise with any external suppliers or account managers
- Authorize Work Packages
- Advise the Project Board and OC Manager of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to supervisor
- Identify and report threats to UNOPS internal business case to supervisor
- Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
Prepare the following reports:
- Highlight Reports
- End Stage Reports
- Operational Closure Checklist
- End Project Report
- Handover Report
- Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Manage and remain accountable for expenditures against the budget
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
Personnel Management: if applicable
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the OC Director
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
Core Values and Principles:
Understand and respect UNOPS sustainability principles
- Look for ways to embed UNOPS sustainability principles in day to day project management
- Seek opportunities to champion gender equality at workplace
- Champion and communicate project’s sustainability aspects with key stakeholders
Understand and Respect National ownership and capacity
- Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
- Seek opportunities to recruit qualified local staff
- Look for ways to build capacity of local counterparts
Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
- Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)
Accountability for results and the use of resources
- The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with a supervisor
Excellence: Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
Monitoring and Progress Controls: Clear description of measurable outputs, milestones, key performances indicators and reporting requirements which will enable performance monitoring
General: Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.
- Advanced University Degree in Urban Planning, Architecture, Civil Engineering, Construction Management, or other relevant discipline.
- University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Urban Planning, Infrastructure Planning, Policy, Infrastructure Implementation, Capacity Building, or other relevant discipline, may be accepted in lieu of the advanced university degree.
- PRINCE2 Practitioner Certification – Preferred
- Complete the UNOPS Project Management Foundation course (within one year after signing this TOR)
- A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
Work Experience: Five years (or more based on academic credentials) of progressive experience in project development and management, particularly in the field of Urban Planning, Infrastructure Planning, Policy, Infrastructure Implementation, Capacity Building, with focus on monitoring, reporting, development and coordination in either public or private sector organizations.
Additional Requirements: Experience working in Nepal – preferred.
Language: Fluency in written and oral English is required