Project Officer

Asmae, Cairo, Egypt

Skill Required:, HR and AdminProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Email for CV Submission: 
Closing Date for Applications: 
15th November, 2016


Job Description

GENERAL OVERVIEW OF POSITION / WORKING CONDITIONS:

· Job title: Project Officer

· Location: Cairo, Egypt with regular field visits to Upper Egypt

· Line manager: Project and Partnership Manager

· Main functional relationships: Administrative and Finance Officer, Technical Advisors, Grants Officer

· Status: local contract

General background:

Asmae is a French international solidarity NGO specialized in child
development. Independent, non-religious and non-political, it is open to
everyone.

Created in 1980 by Sister Emmanuelle following her experience with
scavengers in Egypt’s slums, Asmae keeps on respecting its founder’s
values and methods: listening and proximity, pragmatism, respect of the
differences, professionalism and reciprocity.

Asmae’s action aims to support vulnerable children and their families
through providing tailor-made and long lasting support to local
stakeholders working on child education and protection.

Its vision, “A fair world which guarantees that children can live
and grow with dignity within their environment, to become free women
and men who contribute to society”
, is broken down into four missions:

  • Stimulate child development through a global approach. To do this,
    Asmae also works on family support by taking their environment into
    account;
  • Build the capacity of local stakeholders involved in child
    development, boost cooperation amongst them and maximize their social
    impact;
  • Stand up for children by raising awareness and advocating;
  • Experiment, disseminate and share practices.

Nowadays Asmae supports education and protection projects through 59
local organizations in Burkina-Faso, Egypt, France, India, Lebanon,
Madagascar, Mali and Philippines. Furthermore, in France, Asmae also
directly manages a mother and childcare center.

Asmae in Egypt background:

Asmae is registered under the Ministry of Solidarity since May 2015
and promotes child education and care within the following areas of
intervention: prevention of school drop-out and underperformance,
support to children with disabilities and prevention and care of
children at risk. Asmae is currently supporting eight Egyptian
associations working in Greater Cairo, Alexandria and Arment (Luxor
governorate). Asmae Egypt’ team is based in Cairo with five staff (one
country Coordinator, one finance officer, one Coordination assistant and
two translators/interpreters).

MISSION :

The Project Officer will be responsible for the implementation,
monitoring and reporting of the project ‘Empowering civil society in
Upper Egypt and Cairo to promote the rights of children with
disabilities’ funded by EuropeAid.

The Project Officer follows the local security and safety rules and
procedures and participates to the security context analysis.

Responsibilities:

1. Operational project management:

· Ensures the smooth implementation of activities within the time frame and in accordance with contractual commitments

· Supports and trains partners in the implementation of activities,
and strengthens their management-monitoring-evaluation capacities

· Organizes and/or facilitates regular meetings with the partners (networking, steering committees, etc.)

· Implements Asmae’s operational tools and accompanies partners
helping them developing a system and tools for monitoring-evaluation and
reporting on partner activities

· Gathers and centralizes information on project activities

· Prepares narrative progress and final reports in line with the format and time schedule indicated by the funder(s)

· Contributes to the project assessment process (recruitment of consultant, review and validation of deliverables, etc.)

· Monitors the administration of partner relationships (partnership agreements, management tools, etc.)

· Draws up letters of intention and project proposals with partners, mainly through brainstorming workshops

2. Budget management of projects:

· Ensures compliance with the procedures and budgetary framework of co-financed projects

· Informs all personnel involved in the projects of the procedures and requirements of the funder(s)

· Manages project budgets together with the Administration and
Finance Officer: allocation of expenditure for Asmae, and validation of
partner expenses

· Carries out financial and administrative monitoring of partners, together with the Administration and Finance Officer

· Ensures adherence to the administrative time schedule of financing
agreements (transfer of Asmae funds, transfer of partner funds,
deadlines for financial reports, deadlines for the performance of
financial audits, etc.)

· Validates monthly budget monitoring in accordance with the
validation procedure (budget-line spending, flexibility between items,
expenditure projections to the end of the project)

· Contributes to budgeting for amendments

· Contributes to financial reports intended for the funder(s)

· Ensures that records are kept in accordance with the established procedures

· Contributes to preparations for, and support the Administration and Finance Officer in financial audits

3. Contribution to the development of National Office activities:

· Contributes to facilitation of team meetings

· Organizes and participates in monitoring missions undertaken by headquarters

· Represents the organization at meetings and in other activities

· Contributes to the development of communication tools

Asmae retains the right to amend or modify the present job description.

Profile:

· Master degree in International Relations, Cooperation, Development, Humanitarian Action or equivalent

· Minimum 1 year of experience in co - funded projects (OFDA, UE, USAID, UN Agencies, bilateral cooperation ….)

· Working experience in partnership with local associations

· Knowledge in education and/or child protection is an asset

· Experience in monitoring and evaluation and project reporting

· Knowledge of the geographical area is a must

· Pack office management

· Excellent Knowledge of English and Arabic

· Excellent writing and synthesis capabilities

· Competency in capacity building and training

· Excellent capacities in developing team building

· SAGA (accountancy software) knowledge is a must

· Excellent in relationship and representation

· Sense of analysis

· Adaptability and flexibility

· Strong autonomy and team working focused

· Stress resistant

· Respect of rules and safety procedures

· Dynamic and initiative taker

How to apply:
Practical Information :

Duration: 24 months

Starting date: November 2016

Monthly Net salary: From 8500 to 10000 Egyptian pounds, according to experience

Other advantages: Medical insurance for the employee and his (her) rights holders

Contract: Employee under an Egyptian labor code contract.

Conditions:

The position is based in Cairo.

The position requires frequent travels inside Greater Cairo and regular field visits to Upper Egypt.

The office languages are English and Arabic.

How to APPLY :

Candidates should send a detailed resume as well a cover letter in English to the following email address : egypte@asmae.fr with the following reference : AS-Project-Officer-Egypt-2016.

 


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