Project Officer Reporting & Monitor

United Nations Development Programme, Tripoli, Libya

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 Years
Closing Date for Applications: 
27th March, 2019

Job Description


UNDP has been working in Libya since 1976. Since the outbreak of conflict in 2014 and the deteriorating humanitarian situation, UNDP Libya continues to support Libya’s transition to an inclusive political agreement, accountable governance, stabilization, economic recovery and resilience. UNDP aims to support Libya’s transition to an inclusive political agreement through expansion of dialogue between different stakeholders, urgent rehabilitation of key public services, support to constitutional processes underway and national and local capacity-building to be able to address the urgent needs of citizens. UNDP partners with various government actors, non-governmental organizations, civil societies, the private sector, UN agencies and other organizations.

In recognition of recent political and security developments in Libya and related opportunities to enhance stability in Tripoli and avert the further erosion of institutional capacities, and against the backdrop of the UN Secretary-General’s decision to move ahead with relocating the United Nations into Libya, the Government of National Accord (GNA) has requested assistance from UNSMIL and UNDP to efforts of the Ministry of Interior, Libyan police and criminal justice institutions to advance security and the rule of law in Libya’s capital. Based on detailed assessments of the current context and capabilities, and in consultation with Libyan stakeholders, priority areas have been identified for programmatic engagement as follows:

  • Structure, roles and resourcing of local police and criminal justice institutions clarified and prioritized according to identified needs in Tripoli.
  • Effectiveness of law enforcement and prison service delivery in Tripoli improved through provision of training and technical and material assistance.
  • Ministry of Interior enabled to better assess and provide feasible demobilization options for members of armed formations.
  • Ministry of Interior provided with capacity development and organizational assistance.
  • Ministry of Interior provided with capacity development and organizational assistance.

In this context, UNDP Libya is seeking suitable candidates for the position of Project Officer, Reporting and Monitoring to draft and finalize monthly, quarterly and annual reports to PSJP donors and ensure that projects and all other reports produced under Policing and Security Project are of high quality, monitoring and evaluation and communications needs are met. S/he will contribute to developing and ensuring effective monitoring and reporting systems are in place, with adequate tools for information/ knowledge management. S/he will support field staff to be knowledgeable of such tools and support that project results and data are kept up to date. S/he will support regular monitoring and third-party monitoring are implemented, gaps in programming are identified and addressed. S/he will follow-up with all lessons learned, actioning evidence-based programming.

The incumbent will also support the training of programme and project teams where necessary, and partner UN agencies, and Implementing Partners to ensure the effective implementation of the common monitoring framework.

Duties and Responsibilities

Summary of Key Functions:

  • Contribute to the development of Monitoring systems to monitor and evaluate project implementation;
  • Support the project monitoring, implementation of project strategies, and reporting to PSJP donors on regular basis (monthly, quarterly, annually)
  • Development of communication tools for project visibility.
  • Working under the direct supervision of the Project Manager, and in collaboration with other staff, the Project Officer will provide the following:

Contribute to the development of M&E systems to monitor and evaluate project implementation:

  • Closely work with the UNDP Libya CO M&E specialist to develop a system to monitor and evaluate project implementation;
  • Assist in the monitoring of the implementation of the work plan through collection and analysis of qualitative and quantitative data;
  • Preparation of analytical reports using relevant information available from the project to advise the project management on the implementation of the Work Plan; also provide inputs into the Work Plan reports;
  • Contribute to the preparation of briefing notes for the project management on progress of the Work Plan;
  • Collect and analyze project quarterly progress reports in consultation with partners, stakeholders, programme specialists, partner agencies and other relevant sources of information;
  • Contribute towards the preparation of the situation analysis by compiling data, analyzing and evaluating information;

Support the project monitoring, implementation of project strategies, and reporting to PSJP donors on regular basis (monthly, quarterly, annually):

  • Draft and finalize monthly, quarterly, and annual reports to PSJP donors;
  • Engage with donors and regular basis and brief them on the development of the programme;
  • Report on the progress of delivery of goods and civil works in all project locations through regular updating of the procurement, engineering and financial monitoring systems in coordination with relevant parts of the Country Office.
  • Provide regular, comprehensive, accurate and comprehensible reporting to the Project Manager to allow her/him to assess progress and allocate resources appropriately to deliver required goals.
  • Support the Project Manager in monthly and other periodic reports to PSJP contributors / donors and to the Board and the public.
  • Timely submission of drafts of all donor-related communications & other material to the Project Manager.
  • Maintain and update donor reporting monitoring tool on a regular basis and develop other tools needed to improve overall reporting.

Development of communication tools for project visibility:

  • Contributions to development of the PSJP communications material to report widely on project achievements and progress, in close coordination with Country Office Communications Specialist, so that they deliver the primary PSJP message of GNA legitimacy through effectiveness clearly and convincingly.
  • Regular provision of PSJP-related stories, pictures and other material / links so that the UNDP website adequately reports on the latest news of the Joint Programme.
  • Design / refreshment of the other PSJP web presence and products, ensuring that they are kept up-to-date and relevant and that they deliver the key Joint Programme’s messages.
  • Support for other broadcast materials supporting the key PSJP messages, in close coordination with the Country Office Communications Specialist.

Required Skills and Experience:

Education: Master’s degree in Political Science, Public Policy, International Relations, Law, or other similar discipline.


  • Master with 3-5 years of relevant experience in providing services and hands-on experience in reporting in development projects using results-based management tools.
  • Previous experience in post-conflict countries is an advantage.
  • Proven experience with Rule of Law projects and good understanding of the Libyan context;
  • Previous experience in developing donor reports and establishing inter-relationships/partnerships among project stakeholders, international organizations and national governments;
  • Experience in the usage of computers and office software packages, good knowledge and experience in handling of web-based management systems.

Language Requirements: Excellent knowledge of English and fluency in Arabic is a requirement. Ability to communicate clearly in written and spoken English is a must.


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