The incumbent will be under the direct supervision of the National Project Manager. Technical support for the project will be provided by the ILO Specialists in various areas of project intervention as necessary. Supervision received is focused on facilitating service delivery, ensuring that agreed results are achieved and that work is coordinated and integrated with related services within processing timelines. Work assignments are generally carried out with the incumbent operating with direct supervision. Work is reviewed for feasibility of recommendations and correctness of end results.
Description of Duties:
Word process standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations etc.) in conformity with the ILO requirements and using appropriate software.
Provide office support, clerical and logistic support for meetings, seminars and/or workshops organized under the project.
Maintain files, databases and official records related to project activities. Search and select relevant information and records upon request.
Liaise/Request services from other work units inside or outside the office for completion of tasks.
Carry out straightforward IRIS preparer functions, such as travel authorizations and travel claims, Purchase Orders, Purchase Requisitions, External Payment Authorizations, etc.
Compile materials and make copies and folders for colleagues, resource persons and participants of meetings, seminars and project-related activities.
Enter data to classify and code transactions as instructed.
Record, and distribute mail, correspondence (often confidential), and documents of the team. Follow-up on the status of work in progress involving the preparation of correspondence and reports. Send out correspondence for the team, including the mass distribution of printed publications.
Perform other relevant duties as assigned.
Required qualifications:
Education:
Completion of secondary school education.
Experience:
At least three years experience in general office management support and clerical support work.
Languages:
Excellent knowledge of English and good working knowledge of Spanish. Knowledge of Q'eqchi and/or Mopan will be considered an asset.
