The incumbent will be working under the overall supervision of the FAO Representative in Bangladesh and direct supervision of the Senior Technical Adviser (STA), with close coordination with the Finance and Operations Specialist.
Technical Focus
The focus of the Project Support Assistant is to provide administrative and operational support to the RAINS project.
Tasks and responsibilities:
Assist in handling day to day project administrative work.
Assist in logistic arrangements for national and international consultants.
Provide logistic and administrative support for program activities as required like organizing training, meeting, workshop and seminars.
Assist in preparing draft notes for file for arranging different activities.
Assist in keeping documents in appropriate form.
Prepare all official domestic and international travels of the project staff and other relevant stakeholders.
Support coordination of transport arrangements, hotel reservations, air tickets and preparation of travel documents.
Maintain the database of training, workshops, seminars, conferences, filed activities.
Maintain the HR records of the project staff (leave records, service contract copy, staff details, etc.).
Liaise with the Operations Unit in the FAO Representation, for the reporting, planning, and provision of goods and services.
Create routine office reports including petty cash reports, staff attendance forms, security approvals, etc.
Perform other duties (such as general correspondence, attendance at meetings, minutes of meetings, reports, follow-up, etc.) as required.
Other tasks assigned by the supervisor.
Candidates Will Be Assessed Against The Following: Minimum Requirements:
University degree in Finance, Accounting, Economics or a similar discipline.
At least three years of relevant experience in financial and administrative support work.
Working knowledge of English and Bangla.
National of Bangladesh.
Technical/Functional Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
Good knowledge of the UN common administrative and financial rules and regulations.
Good knowledge of the UN communication and documentation standards.
Knowledge of FAO's corporate financial/travel/human resources systems and administrative procedures will be an asset.
Courtesy, tact, honesty and ability to maintain effective working relationships with people of different national and cultural backgrounds.
