Project Support Assistant

United Nations Development Programme, Kathmandu, Nepal

Skill Required:, Business Development/ Resource MobilizationProject/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
16th February, 2019


Job Description

Background

The newly established Federal Parliament and provincial assemblies are the most important democratic institutions in Nepal. Since 2008 UNDP has supported Constituent Assembly and later the Legislature Parliament in their tasks of participatory constitution-building, law-making and oversight. It was initially undertaken through the UNDP supported project, Support to Participatory Constitution-Building in Nepal (SPCBN). In 2015 the SPCBN project was replaced by/transformed into a more comprehensive programme, Parliament Support Project (PSP). UNDP is now proceeding with a second phase of the project.

PSP II will focus on strengthening the Federal Parliament and provincial assemblies of Nepal. The main counterpart is the nine parliament secretariats and the committees established in each parliament. The project aims at strengthening the institution parliament as such in its role as legislator, oversight body and representative of the people. PSP II will focus on five specific outputs: (i) the effectiveness of parliaments to participate in PFM at the national and sub-national levels; (ii) the ability of parliaments to be fully engaged in the implementation of the 2030 Agenda and the SDGs through their roles in law-making and oversight; (iii) increased transparency within the work of the parliaments to address the need for information about their work and to address the potential for political anomalies; (iv) the institutionalization of practices to engage women, youth and disadvantaged groups to ensure that their voices are heard during parliamentary processes; and (v) targeted support to MPs, representing women and disadvantaged groups to support them in assuming leadership roles within parliament and their parliamentary party groups.

Under the direct supervision of the National Project Manager, the incumbent will serve as the Project Support Assistant (PSA) and will be responsible for supporting the National Project Manager on project support matters.

Duties and Responsibilities

Under the overall supervision of National Project Manager (NPM), the incumbent will be responsible for the following responsibilities:

  • Frequent visit and liaise with the concerned person of parliament secretariat/provincial assembly and collect draft bills & other information demanded by other project professional staff;
  • Ensure function and proper maintenance of project vehicles, telephone system, facsimile, photocopier and internet support;
  • Support conoduction of events in making necessary arrangements as travels, Hotel Booking and proper documentation of event reports, etc;
  • Ensure proper storage and management of office and IT equipment, stationeries, and furniture;
  • Provide support to M&E Officer in Database Management;
  • Provide administrative support to Admin & Finance Officer in accounting and administration;
  • Provide logistic supports for meeting, workshops, trainings and seminars at federal and provinces level;
  • Assist Admin and Finance Officer to manage office premise;
  • Assist Admin and Finance Officer for proper operation of server, internet, and email;
  • Assist project professional staff in organizing field visits and travel; and
  • Perform other supportive duties as needed.

Gender and Social Inclusion Sensitivity: Ensure Gender Equality and Social Inclusion (GESI) sensitiveness in the work place

Impact of Functions: The effective management of the PSP and delivery of programme objectives in compliance with UNDP rules and procedures will impact efficient delivery of programme results, outputs, fiscal and human resource management and administration.

Specific results include:

  • Creation of effective office working environment by managing office premise and providing supports to professional staff.
  • Asset inventory report prepared.
  • Data managed.

Competencies

Core

  • Innovation:Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

  • Leadership: Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

  • People Management: Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

  • Communication: Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

  • Delivery: Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services

Technical/Functional

  • Contributions Management: Ability to receive, record, report and manage contributions

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

  • Partnerships: Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

  • Representation: Ability to productively share UN knowledge and activities (at UN and other venues)

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

  • Security Risk Management: Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

  • IT Customer Support: Ability to support internal customers with IT assistance

Level 2: Execute & Learn: Execute & Learn: Perform defined

  • Quality Assurance: Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

Level 2: Execute & Learn: Execute & Learn: Perform defined

  • Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Required Skills and Experience

Education: Completion of Intermediate in Social Science, Education, Business Management or relevant fields. Bachelor’s Degree is preferred.

Experience:

  • 5 years working experience in projects/programmes;
  • Working experience with parliament is preferred;
  • Excellent in photography;
  • Working experience in data management;
  • Familiarity with federal system and structures will be an added advantage;
  • Valid motorbike driving license will be an added advantage;
  • Experience and knowledge of the UNDP systems and procedures would be an asset.

Language Requirements: Fluency in oral and written English and Nepali is essential.

Computer skill:

  • Experience in the usage of computers and office software packages (MS Word, Excel etc.);
  • Knowledge of handling web-based management systems.

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=20956&hrs_jo_pst_seq=1&hrs_site_id=2


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