Project Support Officer

World Health Organization

Incheon, South Korea

Experience: 3 to 5 Years

Skill Required: HR and Admin

The WHO Asia-Pacific Centre for Environment and Health in the Western Pacific Region (ACE) based in Seoul, Republic of Korea was established with a mission to function as a ‘Centre for technical and scientific excellence’ in contributing to the development of healthier and safer environments and strengthened community resilience to climate and environmental change for health and health equity for all people of the WHO Western Pacific Region. Therefore, the Centre’s objectives are to:
Strengthen the scientific information and evidence for policy making on existing and emerging climate and environmental determinants of health.
Assist Member States in developing and implementing policies to protect and promote health and well-being.
Support Member States in developing and strengthening technical capacities and programmes in climate change, environment and health.
The incumbent is responsible for the following functions:
  • Support the head of the WHO office and other staff at the WHO/ACE office on all aspects of office administrative functions and operations, interpreting policies, systems, and procedures, ensuring compliance.
  • Provide appropriate solutions grounded in policy compliance and geared towards responsiveness to business needs, as a member of the team, provide contributions on the overall direction of the WHO/ACE office.
  • Support the team and the head of office on assessing and mitigating all internal operational and administrative risks to effective functioning of the WHO/ACE office.
  • Manage and implement relevant process for the compliant, effective, efficient and successful delivery of the full range of services related to cash and asset management, human resources recruitment, procurement and contracting, information and communication technology, security and staff safety, and general administration, in compliance with organizational policies, regulations, and procedures.
  • Support the team and head of office on the formulation, management and implementation of the human resources plan, ensuring the timely availability of a suitable human resources capability through recruitment and contract management, engagement, retention, performance management, development, career management, while aiming to pursue gender balance and diversity goals.
  • Supervise assigned administrative support staff, coordinate their work objectives, distribute and organize tasks in accordance with the needs of the office, and evaluate their performance. 
  • Implement security management actions as guided by the UN SMT in RoK and assist the head of the WHO office in matters concerning the security of the WHO/ACE.
  • Other relevant administrative functions as assigned by the head of office.
Required Qualifications:
  • A university degree (bachelor's) in a relevant field (such as finance, management, accountancy, public administration or business administration).
  • At least two years of relevant experience relevant for the position (leading and performing a wide range of administrative services, including supervision of staff).
  • Knowledge of administrative, financial, and management principles, procedures, and policies of large, international, public-sector organizations.
  • Strong knowledge of the principles and practices of administration, programme, and project management.
  • Good managerial, analytical and time management skills.
  • Demonstrated ability to analyse financial and administrative data and provide related recommendations.
  • Ability to act independently and exercise sound judgment.
  • Ability to work with competing priorities under pressure.
  • Ability to represent the organization with government, UN agencies and other development partners.
  • Ability to maintain excellent interpersonal working relations.
Language Skills:
  • Essential: Written and spoken fluency in English is essential.