Quality Assurance Assistant

UN Children's Fund, Denmark

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
23rd December, 2019

Job Description

Would you like to be part of the dynamic team who manage the Global Vendor Review Committee based at UNICEF Supply Division in Copenhagen? UNICEF Supply Division Copenhagen is seeking a highly motivated individual to assist with review of UNICEF Vendors globally.

For Every Child…a Sustainable Future

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How Can You Make a Difference?

Under the supervision of the Quality Assurance Specialist, the QA Assistant is expected to ensure timely reporting of The Global Vendor Review Committee’s recommendation to the Director of Supply Division for approval and dissemination of the same to the relevant Centre/UNICEF office. The QA Assistant is also expected to provide guidance and assistance to UNICEF offices in preparing submissions and maintaining an up to date repository of the submissions and exhibits.

The QA Assistant will be responsible for coordination with UNICEF offices on vendor’s proscribed practices related issues, obtaining submissions, setting up meetings and managing confidential records and documentation.


  • Managing a repository of confidential documentation regarding vendors proscribed practices mainly submissions, minutes, exhibits, etc. on behalf of the Secretary of the Committee.
  • Coordinating with and guiding UNICEF Offices on preparation of submissions and other case-supporting documentations. The QA Assistant will also liaise with the relevant UNICEF offices to provide outcome of review of cases by the Committee and any other follow up information needed.
  • Taking note of proceedings of the Committee meetings and circulating the minutes for approval and signature.
  • Maintaining an up to date database of the Committee sittings, cases and approved recommendations including tracking and follow up to agreed action points.
  • Tracking of approved Committee recommendations and sending reminders to relevant staff/UNICEF offices for action.
  • Generating periodic reports of the Committee sittings, cases reviewed and approved recommendations.
  • Liaising with GSSC to apply and lift blocks and add comments on vendor records in Vendor Master in SAP depending on the outcome of the Committee meetings.
  • Acting as a financial/ethical vendor evaluation backup.
  • Any other responsibility as may be assigned by the supervisor.
  • To qualify as a Champion for every Child you will have…


  • Completion of secondary education (i.e. high school diploma) is a minimum requirement
  • At least 5 years of relevant experience
  • Proficiency in Microsoft Word and Excel
  • Fluency in English


  • University level courses in administration/accounting is desirable
  • Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish)
  • Previous hands-on experience in planning, organizing, coordinating and delivering administrative support services is highly desirable


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