Quality Management Unit Assistant

Chemonics, Arlington VA, United States

Skill Required:, Project/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
28th June, 2019

Job Description

Chemonics seeks a Quality Management Unit (QMU) Assistant to provide general administrative support for quality management and operational needs in the Global Health and Supply Chain Office (GHSCO) QMU. The mission of the GHSCO QMU is to empower staff with tools and resources to meet project objectives and requirements in the most efficient and effective way. The QMU works with staff across GHSCO to design processes, respond to process breakdowns when they occur, conduct internal audits, and to implement and sustain improvements to the organization’s work. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

  • Update GHSCO QMU business process documentation, as directed by other team members, using Adobe Acrobat and Microsoft Office applications, including Visio
  • Help maintain the integrity of the GHSCO QMS library by running reports, correcting missing or incorrect data, and reporting on system metrics (document usage, expiration deadlines, etc.)
  • Compile the QMU monthly newsletter by drafting, editing, and finalizing content in Bananatag, and report to the team on readership metrics as requested
  • Issue annual review notices for standard operating procedures (SOPs) and other QMS documents to GHSCO. Process Leaders and update documentation in response to requested changes
  • Work with team members to develop and update presentations for staff orientations and report-outs
  • Help maintain and update the GHSCO QMU SharePoint page
  • Prepare initial drafts of billable and non-billable contracts when needed
  • Order catering, schedule meetings, prepare meeting materials and audiovisual equipment, and set up conference rooms when needed
  • Classify and file documents for active and completed projects
  • Retrieve files and documents required for open audits
  • Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations
  • Perform other duties and responsibilities as required


  • Associate’s degree required; Bachelor’s degree preferred
  • Minimum one year relevant administrative work experience preferred
  • Keen to learn about organizational development, process improvement, and quality management
  • Strong knowledge of MS Office applications
  • Strong administrative skills, word processing abilities, and attention to detail
  • Strong organizational skills and ability to multitask and prioritize in a fast-moving team
  • Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
  • Demonstrated resourcefulness in problem-solving and initiative to learn new skills
  • Demonstrated leadership, versatility, and integrity


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