Regional Administrator

COOPI , Congo

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
24th August, 2020

Job Description

The Regional Administrator ensures the coordination, management, training and support of all administrative activities carried out at the regional coordination level in the region.

Frequent missions are planned in the countries of Central Africa (Cameroon, Chad, DRC and CAR).

Under the supervision of: Regional Coordinator.

Objectives and result

As a key member of the regional coordination team, the incumbent will:

  • ensure that the management of regional finance, the management of HR and the administration comply with the policies and guidelines of the Siege COOPI and local laws;
  • ensure that the quality of the program meets organizational standards;
  • supports the procurement, trade and funding processes of programs, managing funding proposals and reports to donors in a timely and accurate manner.

We encourage international staff present in the country to apply.



  • He / She collaborates on new project budgets , while respecting the planning and sustainability of the Regional Coordination.

Project management

  • At the start of the project, he / she receives the procurement plan from the Project Manager by the Country Administrator, he / she checks its relevance against the budget and the necessary procedures , after which he / she uploads it to the database internal.
  • He / She requests / receives the Italy Costs of the countries of competence from the Milan headquarters and he / she forwards them to the Country Administrator.
  • He / She monitors the development of the purchasing plan .
  • He / She guarantees constant adherence between the project's accounts and that of the country , by checking the consistency between the accounts and other internal documents.
  • He / She checks and monitors the grants to be received.

Selection and training

  • He / She participates in the selection phase through interviews, tests and final evaluation.
  • He / She ensures the evaluation of the Country and Project Administrators at the end of the contract.

Balance sheet

He / She checks that the data provided by the countries are correct and complete for the assessment and their transmission to headquarters.

  • Planning and monitoring of the production times of the reports to be presented at Headquarters and abroad in the Countries under the Coordination.
  • Verification and approval of intermediate or final reports produced at local level.
  • Finalization and approval of final reports to be transmitted by Headquarters.
  • Compiling reconciliation of bank accounts.
  • Support for audits carried out by the headquarters of the countries concerned.
  • Verification and analysis of bank accounts reconciliation.


  • He / She provides support for the annual budget preparation of the Countries.
  • He / She plans the regional budget and its periodic monitoring.
  • He / She supports the organization of the work of the Country Administrators by providing the indications (priority, modality) of the work.
  • He / She ensures the financial soundness of the Regional Coordination.
  • He / She checks the financial soundness, the administrative percentages and the monetary quotas.
  • He / She prepares and checks the administrative reports requested by Headquarters.
  • He / She verifies an active and regular monitoring of the financial aspects of each country concerned.
  • He / She takes care of the updating for the preparation of the budget sheets.

Candidate profile


  • University training in Administration, Business Administration, Finance, Management of non-profit organizations and Business management;
  • A minimum of 5 years of relevant professional experience ;
  • At least three years of demonstrated experience in the field of international aid and development in African countries, in a similar situation;
  • Control of the procedures of the main Donors (eg EU, ECHO, UN Agencies);
  • Excellent level of oral and written communication, negotiation skills, multitasking and great organizational skills;
  • Experience liaising with government / local authorities, IOs and NGOs;
  • Excellent knowledge of the French language and good knowledge of the English language;
  • Excellent knowledge of the MS office package.

Transversal skills

  • Demonstrated ability to work in a team;
  • Demonstrated ability to work in stressful and pressured environments.


Knowledge of the Italian language;
Previous experience in a COOPI mission;
Experience working in conflict-prone environments;
Experience in logistics, procurement and security;
e in personnel management.


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