Regional Finance & Administrative Assistant

FHI 360, Gulu, Uganda

Skill Required:, Finance and Accounts
Preferred Experience: 
3 Years
Closing Date for Applications: 
20th May, 2019

Job Description

Job Summary:

Performs accounting and financial duties for a department or unit. Works with various sources of funding which may include sponsored research, and federal restricted funds, grants and contracts. Performs audit function to assure accuracy and compliance with internal and external regulations. Selects and applies established procedures appropriately. Updates supervisor on status of projects as required.


  • Prepares and monitors monthly expenditures for projects by analyzing financial data and providing monthly reports to internal and external stakeholders.
  • Serves as a principal source of information on fiscal policies and procedures including federal funding rules and advises management on existing options or alternatives to make appropriate business decisions.
  • Establishes and manages accounting record keeping systems and procedures for tracking and reporting.
  • Assists with reviewing invoices and preparation of annual project proposals for renewal.
  • Works with project leaders to resolve problems associated with monthly expenditures and project budgets.
  • Communicates with management and project leaders regarding proposal development and monitoring of budgets to ensure projects adhere to budget constraints and meet completion.
  • Performs other related duties as assigned.

Applied Knowledge & Skills:

  • Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control theories and practices.
  • Working knowledge of general office practices and administrative procedures.
  • Excellent oral and written communication skills.
  • Excellent quantitative and analytical skills.
  • Strong critical thinking and problem solving skills.
  • Demonstrated spreadsheet and database software skills.
  • Ability to handle complex and confidential information with discretion.
  • Ability to work well with others and verify and analyze financial data, identify errors and prepare reports.

Problem Solving & Impact:

  • Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
  • Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

  • Has no supervisory responsibility.
  • Receives instructions on new assignments.
  • Typically reports to a Manager or Associate Director.

Education: Associate’s Degree or its International Equivalent.


  • Typically requires 3-5 years of accounting or finance experience.
  • Articulate, professional and able to communicate in a clear, positive manner with client and staff.
  • Must be able to read, write and speak fluent English; fluent in host country language as appropriate.
  • Prior experience in a non-governmental organization (NGO).

Typical Physical Demands: Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used: ersonal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements: Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.


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