Regional Office Finance Manager

The World Agroforestry Centre, Nairobi, Kenya

Skill Required:, Finance and Accounts
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
16th June, 2016


Job Description

Duties and Responsibilities:

Budgeting:

  • Develop and implement efficient and effective procedures for budgeting and accounting
  • Advise budget holders on financial management
  • Ensure workshop budgets are fully costed and accounted

Financial reporting and Monitoring:

  • Develop and implement a financial monitoring dashboard for the Eastern Africa Regional Office
  • Implement, improve, report and monitor internal controls over financial reporting, especially related to segregation of duties, bank reconciliation, fixed assets management, accruals and appropriate level of provisions
  • Coordinate the timely submission of the Eastern Africa Regional Office monthly reports to Headquarters
  • Assist in the review and monitoring of financial reports from sub-grantees

Staff Supervision:

  • Provide technical supervision and mentorship of accounting staff
  • Establish monitoring mechanism for the performance of accounting unit
  • Assess training needs on financial issues of Kenya Regional Office staff and coordinate provision of the same.

Partnerships:

  • Maintain efficient relationships with our host partner ICRAF and ensure timely receipt of invoiced services and dispute resolution
  • Financial policies and procedures
  • Ensure that CIMMYT’s established financial policies and procedures are adapted and implemented in the Eastern Africa Regional Office. Coordinate the provision of feedback on gaps and implementation issues.
  • Provide high quality Financial Services delivery to CIMMYT staff and projects.
  • Maintain Integrity over CIMMT’s accounting system.

Compliance:

  • Ensure compliance with the countries’ statutory and financial regulatory framework
  • Ensure compliance with Kenya host country agreement on financial matters.
  • Ensure compliance with direct and indirect Tax regulations: Prepare taxes computations and follow up VAT reimbursements

Financial Audits:

  • Support the CIMMYT Internal Audit Unit (IAU) in organizing  internal and external audits and coordinate the conduct of the same at the Eastern Africa Regional office
  • Operational/Administrative Coordinate the regional rollout of the institutional ERP (enterprise resource planning system = Microsoft Dynamics AX).
  • Ensure proper set up of accounting codes and system and update changes for CIMMYT-Kenya
  • Oversee postings into the CIMMYT accounting system and prepare and send financial statements and reports to HQ
  • Oversee processing of all bank transfers and reconciliations
  • Ensure timely remittances and accounting of staff advances and payment to vendors
  • Ensure adequate cash flow for Eastern Africa Regional office needs and prepare schedules for transfers from CIMMYT Central account
  • Assist in remittances of per diems and other workshop expenses to external recipients
  • Lead in corresponding  with CIMMYT HQ and Financial Institutions on financial matters
  • Negotiate for favourable foreign exchange rates with financial institutions
  • Negotiate contracts for financial services

Required Academic and Professional Qualifications:

  • A minimum of an MBA in Accounting; Finance or related field
  • A minimum of a CPA or its equivalent.
  • A minimum of 5 years relevant work experience in international development institution

Required Skills and Competencies:

  • Experience working with donors and knowledge of donor requirements of funded projects
  • In-depth knowledge and hands on experience in accounting software packages, especially Quick Books and MS AX Dynamics
  • In-depth knowledge and hands-on experience in Microsoft office suite (especially Excel) and SharePoint
  • Good analytical and report writing skills
  • Good interpersonal and communication skills.
  • Courtesy, tact and the ability work with staff in multi-cultural setting
  • Ability to multi-task in a busy working environment and must be a team player.
  • Ability to work well under pressure

Job Summary

  • To supervise the financial services of CIMMYT-Eastern Africa Regional Office and to ensure the proper allocation, utilization and reporting of funds.

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