Reporting and Knowledge Management

United Nations Development Programme, Islamabad, Pakistan

Skill Required:, Policy/ Advocacy and Campaign
Preferred Experience: 
5 years
Closing Date for Applications: 
22nd January, 2019

Job Description


Over the last decade, Khyber-Pakhtunkhwa’s Merged Areas have experienced security challenges and large-scale population displacements. Since 2014, a combination of military operations and political reform process culminated in the merger of the Federally Administered Tribal Areas into neighboring Khyber Pakhtunkhwa province. The merger, one of the most consequential political reforms in Pakistan’s 70-year history, is an unprecedented extension of constitutional rights and governance structures to 5 million of the poorest people in Pakistan.

The reform process includes the introduction of constitutional rights, elected local governments, rule of law institutions, and empowered legislature, fundamentally changing the relationship between the citizen and the state.

UNDP seeks a Reporting and Knowledge Management Consultant to strengthen narrative reporting, promote thought leadership, and compile a knowledge and evidence base. The first requirement of the project is that all our reporting should be readily understandable, representing both clarity of thought as well as clarity of writing.

Duties and Responsibilities

Duties and Responsibilities

The Reporting and Knowledge Management Consultant will work with the reporting team to compile project reports and optimize knowledge sharing (KS) and knowledge management (KM) of the project. This will be done both internally for the project, as well as externally, as a service the project offers to key national and international partners supporting governance and reforms.

The Reporting and Knowledge Management Consultant will be based in UNDP’s Islamabad office, with regular travel to Peshawar.

Following are the detailed duties and tasks of the Specialist:

Compile and edit all project reporting and knowledge products:

  • Compile and edit all project reporting to meet international quality standards. International standards in this context are difficult to define, but the Economist Magazine’s Economist Style Guide is an accepted benchmark.
  • Compile and edit quarterly and annual project donor reports, weekly and thematic briefs. Ensure all materials receive appropriate management review.
  • Contribute to the narrative and evidence base for the project reporting, monitoring and evaluation;
  • Edit technical assistance documents;
  • Draft, quality control review, and ensure approval by project manager and senior management of short information products based on donor and technical assistance contributions, lessons learned, and results;
  • Travel to Peshawar and other locations to interview technical assistance team, partners, and key stakeholders;

Collect and write up project notes, lessons learned and best practices:

  • Gather the core lessons learned and best practices of the project, developing a narrative that can be tested against the project results, indicators and targets, and using existing internal and external project evaluations and assessments;
  • Contribute to improving project monitoring, evaluation and learning (MEL) tools;
  • Partake in important project meetings and collect/collate information and essential notes;
  • Update and implement the FGP knowledge management tools and facilitate learning on best practices and lessons:
  • Evaluate current knowledge management practices, and propose a comprehensive knowledge management strategy for the project;
  • Implement knowledge management strategy to ensure FGP has a fully operationalized contemporary knowledge management practices in which relevant data, information and knowledge on the issues are systematically acquired, stored, continuously updated (and disseminated internally and externally to counterparts, donors and other stakeholders as appropriate);
  • Ensure that FGP has an up-to-date, easy-to-access database of lessons learned and best practices in the areas of policy innovation, programme planning, design, implementation, monitoring and evaluation to influence FGP/UNDP programme policy, official programme guidance and policy dialogue;
  • Mentor and train project staff in reporting and knowledge management


Building Strategic Partnerships

  • Makes effective use of UNDP’s resources and comparative advantage to strengthen partnerships
  • Creates networks and promotes initiatives with partner organizations

Innovation and New Approaches

  • Creates an environment that fosters innovation and innovative thinking, especially for Fata reforms contexts
  • Conceptualizes more effective approaches to program development and implementation

Promoting Organizational Learning and Knowledge Sharing

  • Participating in the development of policies and innovative approaches and promoting their application throughout the organization
  • Promotes UNDP as a learning/knowledge sharing organization

Job Knowledge/Technical Expertise

  • Possesses expert knowledge of advanced concepts in primary discipline, a broad knowledge of related disciplines, as well as an in-depth knowledge of relevant organizational policies and procedures, with expertise in reforms contexts
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself personally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments

Client Orientation

  • Anticipates constraints in the delivery of services and identifies solutions
  • Proactively identifies, develops and discusses solutions for clients

Core Competencies

  • Promoting ethics and integrity, creating organizational precedents
  • Staff competence, creating an environment of creativity and innovation
  • Promoting effective teams
  • Very good communication skills. Ability to express clearly and concisely in both written and oral forms
  • Transparent decision making; calculated risk-taking
  • Ability to be flexible and react to changing circumstances, e.g. security situation

Required Skills and Experience


  • Masters degree in any social science, law or public policy from a well-recognized institute
  • Minimum of 5 years of progressive experience in international development work, with focus on report writing, monitoring, evaluation and learning (MEL), generating project reports, stakeholder and team coordination in international development organizations;
  • Experience in working at the country level including countries experiencing political transitions;
  • Excellent written and oral communication skills and ability to get consensus and collaboration;
  • Ability to think and work logically and work precisely with attention to detail;
  • Ability to write clearly and concisely;
  • Work experience in Pakistan is strongly preferred;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc);


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