Resource Management Advisor
Organisation for Economic Co-operation and Development, Paris, France
Closing Date for Applications:
- The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.
- The International Transport Forum (ITF) is a global intergovernmental organisation with 63 member countries within the OECD family. The ITF works to foster a deeper understanding of the role of transport in economic growth, environmental sustainability and social inclusion and to raise the public profile of transport policy. It acts as a platform for discussion and pre-negotiation of policy issues across all transport modes. We analyse trends, share knowledge and promote exchange among transport decision-makers and civil society. The ITF’s Annual Summit is the world’s largest gathering of transport ministers and the leading global platform for dialogue on transport policy.
- The ITF is looking for a Resource Management Advisor to carry out a wide range of financial, HR and administrative tasks. S/he will report to the Head of Management and Administration and will collaborate closely with staff at all levels within the ITF and with central OECD services. S/he will contribute to sound resource management with an aim for value for money while ensuring adherence to applicable rules, policies and procedures.
Financial Management and administration
- Control expenditure and approve financial commitments, ensure validity of the supporting documentation.
- Provide guidance on the application of financial norms and procedures and ensure compliance with OECD’s financial regulations, instructions, procedures, policies and practices, using the corporate financial and administrative processes, systems and tools.
- Prepare cost estimates, spending plans, financial analyses, forecasts, budget reports and official documents in relation to the ITF Programme of Work and Budget and to corporate exercises.
- Monitor ITF’s budget and produce reporting for ITF senior management and the ITF’s governing body, the Transport Management Board.
- Together with team, carry out the annual closing of the accounts and opening of the following year's accounts.
- Carry out collection and checking of data and to the calculation of assessed contributions for member countries as per the methodology set out in the Strategic funding framework for the ITF.
- Provide guidance to managers and assistants on all aspects of procurement, and actively help pilot competitive procurement processes, liaising as necessary with the central OECD purchasing group and legal department.
- Ensure complete and accurate records are kept for audit purposes.
Management of voluntary contributions (VCs)
- Participate in managing the ITF grant portfolio. Manage voluntary contributions ensuring the contractual conditions are respected and that donor(s) receive accurate, timely financial and substantive reports.
- Work in close collaboration with the project managers and Heads of Division/Unit to prepare draft VC budgets, review draft VC agreements and output timelines to ensure feasibility, proper cost assumptions, and compliance with OECD guidelines.
- Monitor operational VC budgets in corporate system and proactively identify necessary adjustments to operational budgets and amendments to VC agreements.
- Participate in the negotiation and review processes for new voluntary contributions. Proactively contribute to efficient collaboration and dialogue with donors and OECD central services.
- Review expenditure to ensure that financial commitments are up to date and that VCs are managed in line with contractual requirements. Prepare financial reports and ensure timely submission to donors.
- Contribute to all stages of recruitment processes and related administrative actions. Participate, where needed, as a panel member for recruitments, and draft panel reports.
- Provide managers and staff with guidance on the application of corporate human resources rules and regulations, including processes, procedures, policies and practices, and develop Directorate-wide communications as necessary.
- Manage, and monitor career-related actions including contracts, staff mobility, career development, teleworking, absences, and probationary periods.
- Support the Head of Management and Administration in developing and enriching the ITF’s strategic staffing strategy. Participate in the implementation and continuous evaluation of policies for staff management and development.
- Facilitate, co-ordinate and support annual performance review activities in the Directorate, including providing managers and staff with guidance on policies, processes and performance management tools, reporting, and support the Directorate’s performance review meetings in close collaboration with HRM.
- Contribute to submissions in the context of corporate exercices.
- In close collaboration with the team, the Unit Head, and HRM, proactively contribute to staff well-being and ensure effective resolution of all staffing issues.
- Contribute to the welcoming and orientation of new staff, and advice to all staff.
- Actively stay abreast of OECD’s regulatory framework as relevant to financial and HR management and corporate management reforms in these fields. Help develop best practices through proactive dialogue with OECD corporate services and peers in other OECD directorates.
- Continously contribute to improved process efficiency.
- Represent the ITF in OECD-wide consultative working groups.
- Ideal Candidate Profile
- A university degree in business or public administration, human resources management, finance or a closely related field.
- Proven experience in human resources management and/or a finance management, preferably in an international context.
- Proven experience in the interpretation and application of human resources and/or financial management procedures and policies,
- Experience in the analysis of quantitative and qualitative data and information.
- Knowledge of the structure, processes and regulations of an international organisation would be an advantage.
- Very good level of experience in using resource management applications such as SAP, OBMR, GM, eVC, Business Objects, Taleo, or the ability to very quickly master the use of such applications.
- Proficiency in standard MS-Office tools, and demonstrated abilities with Excel, are a requirement.
- Fluency in one of the two OECD official languages (English and French). Preferably some knowledge of the other, or commitment to reach a good working level.