Resource Management Officer
International Organization for Migration, Islamabad, Pakistan
Closing Date for Applications:
Under the overall guidance of the Chief of Mission, and under the direct supervision of the Mission’s Senior Resource Management Officer, and in close coordination with the
Programme Manager, the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the program and provide on-going support to the sub-offices.
The overall goal of the IOM USG-Funded Program “Strengthening social cohesion and community resilience in Federally Administered Tribal Area is to improve social cohesion, increase awareness and access to opportunity, promote cooperation and dialogue between communities in FATA in support of the FATA Reforms initiatives.
Core Functions / Responsibilities:
- Manage, monitor and be accountable for the daily operations and staff in the field.
- Ensure the successful implementation of the programme’s small grant initiatives at the field level in accordance with the overall objectives of the programme by directly supervising programme implementation staff in the identification of local grantees and partners, technical consultants, etc.
- Provide support, oversight and coordination to programme field teams, community groups and local government counterparts to ensure a rapid, consistent flow of grant ideas. Manage and coordinate, as required, with the engineering team to ensure the technical quality of proposed, ongoing and concluding grant activities.
- Manage and coordinate with field staff as appropriate for grant activity implementation to ensure that procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time and in accordance with the specifications of the approved activity.
- Proactively seek to respond to and address bottlenecks in implementation.
- Liaise directly with the senior management team on concepts identified by programme staff, and develop concept ideas and/or ‘Yellow Light’ activities accordingly approval.
- Additionally, liaise with the Grants Manager, to be aware of grant activity earmarks and ensure appropriate activity identification and development.
- Be accountable for the transparency and quality of grant implementation processes and activities at the field level, including contracted services and project committees at the community level, including service-delivery community coordination, grant operations and reporting.
- Coordinate closely with the logistics, financial and procurement teams in the application of standard guidelines and procedures aimed at ensuring an appropriate, efficient and transparent use of funds.
- Develop and maintain collaborative relationships with donors, local grantees, local government authorities, local contractors, international NGOs, donors, and other key stakeholders.
- Seek to increase the communication and coordination of local government officials with local community members and groups in the development of grant ideas and the implementation of programme projects.
- Monitor the political and security developments throughout the country, with particular attention to areas of active and potential implementation of programme grants; provide regular analysis and discussion with the senior management team of the same.
- Provide regular reporting to the Programme Manager/Chief of Party on grant implementation and provide relevant inputs on project implementation to the Grants Unit.
- Oversee the collection and submission of weekly bullets on the local political and security context to the Monitoring and Evaluation Officer for inclusion in the bi-weekly report.
- Coordinate with the Monitoring and Evaluation Officer and Assistants to develop, monitor, evaluate (M&E) and recommend performance measures for regional and individual activities, including contractors and grantees.
- Enhance and maintain project identification cycle methodology, including the identification and organization of community project support groups, and provide training to appropriate field staff on the same.
- Represent the programme in various fora, and inter-agency gatherings convened to discuss coordinated responses to recovery and transition initiatives in the country in coordination with the Programme Manager and the Chief of Mission.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in International Relations, Management, Development Studies, Planning, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience.
- Specific work experience with the United States Agency for International Development programmes an advantage, preferably with the Office of Transition Initiatives (OTI);
- Previous experience in small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation;
- Experience in project implementation, support to grants fund management; administrative and related fields;
- Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a phase III (or above) security environment;
- Strong knowledge and cultural understanding of the region and conversant on regional politics;
- Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;
- Effective resource management skills;
- Experience in developing and maintaining budgetary disciplines across a wide range of gran activities;
- Familiarity with political analysis in complex crisis settings;
- Experience in graphic design, Excel Power Point or other software to generate sophisticated reporting;
- Strong general analytical skills;
- Significant reporting and database experience required, preferably with Microsoft Access.