The CEO office of IDB Lab is looking for an upbeat Resource Planning and Administration Associate with excellent communication, inter-personal, technical, and administrative skills to perform critical functions, such as providing administrative, technical, and operational support on a variety of areas such as human resources management, budget, and corporate matters.
What you’ll do:
Coordinate activities within IDB Lab to ensure the smooth operation of the CEO’s office and provide procedural and/or work guidance to more junior staff, as required. Act as the main point of contact for matters related to the CEO’s office.
Contribute to the identification of opportunities to improve the efficiency of all IDB Lab and support the review and design of internal procedures and client-oriented guidelines, documenting, storing, and retrieving information ensuring alignment with the Bank's administrative policies and procedures.
Interpret and apply knowledge of Bank’s policies and procedures on the day-to-day activities and requests.
Maintain up-to-date information related to IDB Lab in internal systems, keeping track and following up on projects’ approvals.
Work closely and collaboratively with the different IDB Lab units in:
The onboarding and offboarding of employees.
The implementation of internal operational and administrative procedures.
The administration of corporate procurement purchases (corporate purchasing card).
The provisioning of hardware and software.
Monitor budget execution with a complete view of the process and resources. Ensure adequate funding of expenses and forecasting costs for all administrative expenses. Implement, administer, and reallocate resources throughout the year.
Perform accounts payable functions, approve supporting documentation, and authorize payments in the corresponding systems.
Collaborate in the organization and implementation of special projects and initiatives, such as coordinating flagship events, seminars, and annual retreats including logistics, invitations, venue, catering services, and the publication and dissemination of event materials.
Coordinate activities related to corporate matters, including travel, corporate real estate management, business continuity, records management, and information technology, applying Bank’s policies and procedures.
Maintain databases, analyze data, and prepare ad hoc analytical reports using available corporate data.
Provide support to the CEO in matters related to human resources.
Work under the limited supervision of others. Coordinate the work of the IDB Lab Administrative Support Consultant.
Education:
You hold a master’s degree in business administration, Economics, International Relations or a related field.
Experience:
You have at least 2 years of relevant experience in an international financial institution. Experience/knowledge of Bank systems (Service Now, Convergence, Concur, SAP, among others) is a plus.
Digital skills: MS Office 365, Teams, SharePoint, MS Power Apps, Power Automate or Power BILanguages: Proficiency in Spanish and English, spoken and written, is required.
