Secretarial Assistant

United Nations Educational, Scientific and Cultural Organization, Khartoum, Sudan

Skill Required:, HR and Admin
Preferred Experience: 
3 Years
Closing Date for Applications: 
20th July, 2021


Job Description

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority and direct supervision of the Head of Office and UNESCO Representative to Sudan, the incumbent is responsible for performing a full range of the following:

  • Arranges appointments for the Head of Office, receives visitors, places and screens telephone calls and responds to routine requests for information.
  • Reviews, records, distributes and processes incoming mail pending actions.
  • Responds or drafts responses to standard/ routine correspondence and other communications.
  • Uses word processing package to produce a wide variety of large, complex documents and reports, including formatting more complex letters, reports, technical documents, newsletters and other material.
  • Proofreads documents and edits texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards for format.
  • Searches, assembles, compiles and organizes information and reference materials from various sources for reports.
  • Provides secretarial, administrative and logistics support to meetings, committees, conferences etc.
  • makes travel and hotel arrangements and prepares travel authorizations/ claims for the supervisor.
  • Performs general administrative tasks.
  • Maintains and updates the Office electronic and paper records/files.

REQUIRED QUALIFICATIONS

EDUCATION

  • Completed Secondary, technical and/ or vocational education

WORK EXPERIENCE

  • A minimum of 3 (three) years of relevant professional work experience in administration, secretarial support and/or related field(s).

SKILLS AND COMPETENCIES

  • Good communication skills including ability to draft correspondence and correct documents.
  • Good organizational and coordination skills.
  • Excellent interpersonal skills, tact and diplomacy.
  • Ability to operate fairly independently; to take initiative and work effectively in a team.
  • Flexibility, adaptability and readiness to work under pressure.
  • Client-oriented and problem solving attitude.
  • Excellent knowledge of office applications (i:e MS Word, Outlook, Excel, and PowerPoint).

LANGUAGES

  • Excellent knowledge (spoken and written) of English and/or Arabic and good knowledge of the other language.

Source:https://careers.unesco.org/job/Khartoum-Secretarial-Assistant/730217202/


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