The Language Services Branch provides the Organisation and its policy-making organs, as well as the Secretariat, with linguistic support (editorial, interpretation, and translation services) to assist in their decision-making processes, as well as in the follow-up and implementation of their decisions.
Main Responsibilities:
As a Senior Administrative Assistant, you will provide secretarial support to the Head of Language Services Branch and act as a focal point within the Branch for OPCW personnel and PMO/LSB staff.
You will be responsible for the following:
Provide secretarial support by drafting and finalising correspondence for signature;
Proof-read and correct correspondence, reports, format, spelling and grammar;
Maintain administrative files and office records;
Receive and escort visitors from Reception for meetings, as well as LSB new staff members;
Fill in all incoming and outgoing mail in CMS and Branch registers/logs.
Qualifications and Experience:
Education Essential:
High School Diploma or equivalent of higher secondary education.
Desirable:
Additional secretarial training would be an asset.
Knowledge and Experience:
Essential:
At least 4 years ofsecretarial experience, preferably in an international environment.
Desirable:
Work experience within the UN common system or similar international organisation would be an asset.
Skills and Competencies
Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge ofWindows-based word processing, database and spreadsheet applications;
Ability to plan, organise and manage conflicting priorities;
Strong analytical and problem solving skills;
Tact; accuracy, discretion and respect for confidentiality;
Flexibility and ability to work under pressure;
Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.
Languages:
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
