Senior Administrative Assistant

Organisation for the Prohibition of Chemical Weapons

The Hague, Netherlands

Experience: 3 to 5 Years

Skill Required: HR and Admin

The Language Services Branch provides the Organisation and its policy-making organs, as well as the Secretariat, with linguistic support (editorial, interpretation, and translation services) to assist in their decision-making processes, as well as in the follow-up and implementation of their decisions.

Main Responsibilities:

As a Senior Administrative Assistant, you will provide secretarial support to the Head of Language Services Branch and act as a focal point within the Branch for OPCW personnel and PMO/LSB staff.

You will be responsible for the following:

  • Provide secretarial support by drafting and finalising correspondence for signature;
  • Proof-read and correct correspondence, reports, format, spelling and grammar;
  • Maintain administrative files and office records;
  • Receive and escort visitors from Reception for meetings, as well as LSB new staff members;
  • Fill in all incoming and outgoing mail in CMS and Branch registers/logs.

Qualifications and Experience:

Education Essential: 

  • High School Diploma or equivalent of higher secondary education.


  • Additional secretarial training would be an asset.

Knowledge and Experience:


  • At least 4 years ofsecretarial experience, preferably in an international environment.


  • Work experience within the UN common system or similar international organisation would be an asset.
  • Skills and Competencies
  • Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge ofWindows-based word processing, database and spreadsheet applications;
  • Ability to plan, organise and manage conflicting priorities;
  • Strong analytical and problem solving skills;
  • Tact; accuracy, discretion and respect for confidentiality;
  • Flexibility and ability to work under pressure;
  • Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.


  • Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.