Senior Donor Relations Assistant

UNHCR, Quito, Ecuador

Skill Required:, Project/ Programme Management
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
28th September, 2020

Job Description


The Donor Relations Senior Assistant is part of a team that maintains proactive dialogue with governmental donors or UN agencies and organizations, as well as with the regional and local donors aiming at building relationships, raise awareness and mobilize financial support for UNHCR¿s work and priorities.

The incumbent is under the direct supervision of the Snr. Programme Associate. S/he will have regular exchanges with other staff in the operation and constant coordination with the public information and protection unit, as well as, colleagues in our field offices. Externally, the incumbent may have contacts with DRRM's working level counterparts at Permanent Missions in Geneva regarding donors¿ requirements, meetings and some reporting issues.

We are seeking a dynamic and proactive team player, with a strong interest in not-for-profit brand and refugee issues to join our very dynamic Programme team in Quito. The Programme team works to raise the profile of UNHCR, embeds the brand internally and works across UNHCR Bureaux, divisions, sections and the field to promote an integrated approach and to inspire engagement with the brand strategy. The incumbent will work closely with the Donor Focal Points at HQ level and other members of the Programme Unit based in BO Quito as well as in the field locations. Liaising with UNHCR¿s wider internal programme network, as well as with the implementing partners, s/he will support the reporting and fundraising activities, preparing concept notes and proposals, serving donors¿ information needs on all aspects of UNHCR¿s work. UNHCR is an international organization and a large part of its work is in English, including the drafting of reports, project proposals and other documents which will be part of the responsibilities of this position.



Under the direct supervision of the Donor Focal point, the Donor Relations Senior Assistant will undertake the following tasks:

  •  Collaborate in preparing funding submissions for donors and draft any required after-action reports, mostly in English.
  •  Ensure accurateness and completeness of supporting documents related to contributions.
  •  Support to ensure programmatic coherence between donor proposals and programme implementation.
  •  Prepare reports to donors and support all the reporting activities of the programme unit as required, mostly in English.
  •  Assist in the development (financial and performance) of monitoring tools to track earmarked contribution and implementation rates.
  •  Assure that contributions (cash) from government donors are promptly and accurately recorded, representing donor intents.
  •  Collaborate with the supervisor and the programme unit in the implementation and monitoring process of earmarked contributions.
  •  Keep abreast of developments in operations to prepare appropriate briefings and reports directed to donors.
  •  Support the supervisor in preparation for donor meetings and missions, and in the drafting of talking points.
  •  Contribute to ensuring working relationships with donors, NGOs and UN agencies to ensure coordination in inter-related activities.
  •  Collaborate in assuring adequate visibility to donors whose contributions have been confirmed.
  •  Other programme tasks as required.


  •  Possess a bachelor¿s degree in Business Administration, Social Science, International Law or related field.
  •  Two years of relevant experience.
  •  Absolute fluency in English and Spanish, with excellent writing and editing skills in both languages. (Mandatory)

Key Competencies

  •  Have very good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  •  Have excellent communication skills with strong interpersonal and negotiation skills.
  •  Be highly organized and have good attention to detail.
  •  Be able to multi-task and to prioritize workload.
  •  Be a flexible, team-player.


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