Senior Finance Assistant (several positions)

World Health Organisation(WHO), Kuala Lumpur, Malaysia

Skill Required:, Finance and Accounts
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
5th August, 2015

Job Description

Description of duties:

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be rotated and assigned to perform other duties within GFI as determined by the Coordinator Finance which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required.

General duties and responsibilities (for all teams):
- Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue. This is achieved through processing requests received in ERP workflow; requests assigned through other Corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met.
- Follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue.
- Seek advice or guidance from Supervisors as and when necessary.
- Provide advice or guidance to other staff in the team.
- Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary.
- Respond to enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country offices.
- Assist with identification of system issues or enhancements, and in testing fixes and solutions.
- Reconcile General Ledger accounts; and prepare journal vouchers and accounting entries as required.
- Analyze financial records and produce accurate management reports.
- Make recommendations on improvement of work processes.

Payroll and Pension team duties:
- Maintenance of staff members' financial records.
- Process monthly, daily and ad hoc payroll runs.
- Process separations.
- Respond to payslip queries from staff.
- Perform ad hoc assignments, special projects, and all other related duties when required.

Accounts Payable team duties:
- Creation and maintenance of supplier financial records.
- Process supplier invoices.
- Process and execute payments.
- Reconcile bank accounts.
- Process statutory travel requests.
- Perform ad hoc assignments, special projects, and all other related duties when required.

Awards team duties:
- Process award distributions and work plan funding.
- Maintain Customers (Donors).
- Follow up on Receivables with HQ and ROs.
- Perform ad hoc assignments, special projects, and all other related duties when required.


- Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.

- A Degree in Finance or other training in accounting.
- Financial transaction processing, payroll processing in an international environment, and using integrated financial management and reporting systems.
- WHO only considers higher educational qualifications obtained from an accredited institution.


- Demonstrated skill and proficiency in the use of computers and information technology.
- Expertise in the use of MS Office and Web-based software.


- At least 8 years of relevant experience in administration of which at least 2 years working in the field of accounting, finance or payroll or;
- 6 years with a relevant first level University Degree or;
- 5 years with a relevant Advanced University Degree.

- Experience in the use of an ERP system such as Oracle.


- Expert knowledge of English both written and spoken.

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