Senior Manager – Human Resources

Population Foundation of India , India

Skill Required:, HR and Admin
Preferred Experience: 
3 to 10 Years
Email for CV Submission: 
Closing Date for Applications: 
29th June, 2017

Job Description

About Population Foundation of India (PFI)
The Population Foundation of India (PFI) is a national non-government organization at the forefront of policy advocacy and research on population, health and development issues in the country. Today, PFI leads advocacy efforts and works as a think-tank dedicated to promoting and advocating effective formulation and implementation of gender sensitive population, health and development policies, strategies, and programs in the country. Knowledge Management is one of the organizational strategies to generate the evidences and inform the advocacy efforts of PFI.

Besides implementing projects, PFI has played a significant role in giving grants to Indian non-government organizations. Since its inception, PFI has funded more than 375 projects across the country and continues to make grants focusing on its priority areas. The projects aim to reach the most marginalized, vulnerable and underserved communities, with poor demographic and socio-economic indicators when compared to the rest of the country. Over the years, PFI has played a catalytic role to create an enabling environment for policy advocacy on issues relating to gender equality, women empowerment and other social determinants. PFI is committed to serving the economically weak and marginalized sections of society in the high priority districts (HPDs) with poor socio-health-demographic indicators.

Job Summary
Reporting to the Executive Director, the Senior Manager Human Resources shall be responsible for the planning and execution of different human resources processes, as per organizational standards, ensuring the effective and efficient functioning of the department.

Key Responsibilities
(A) Recruitment: Ensuring delivery of recruitment requirements of the program as per organizational standards
(1) Working closely with the line managers to ensure that the minimum standards of recruitment process are followed
(2) Providing support to recruiting managers in the longlisting process
(3) Ensuring that pre-requisites for staff employment are completed after recruitment
(4) Drafting offer letters and appointment letters as per standards

(B) On-boarding: Ensuring that recruited staff is inducted into the organization and program to be able to perform in their respective roles
(1) Working closely with the line managers for planning the induction schedule
(2) Ensuring smooth induction for all new joiners
(3) Liaising with line managers for probation confirmations/extensions

(C) Learning and Development: Ensuring that learning and development needs of existing staff are recorded and addressed
(1) Maintaining and updating the skills matrix
(2) Developing trainings plans based on organizational requirement and individual needs

(D) Performance Management: Supporting the Executive Director in implementing the performance management cycle within the organization as per policy and standards
(1) Ensuringthat the performance management cycle is carried out smoothly
(2) Coordinating closely with the Finance for the final changes in the pay based on the appraisal

(E) HR Policy & Processes: Ensuring uniform implementation of the HR policies and processes within the organization
(1) Being a custodian of the organizations HR policy
(2) Ensuring that the HR policy is implemented uniformly within the organization
(3) Interpreting the HR policy for management/ staff if unclear
(4) Building awareness around the HR policy
(5) Suggesting changes to the Executive Director on the HR policy as and when required

(F) HR Management Information System (HRMIS): Ensuring that the employee database provides all the information required by the management
(1) Ensuring that the HRMIS is updated at all times
(2) Ensuring that the database provides all information accurately for internal and external use
(3) Providing critical information to employees or management for the organization as and when requested

(G) HR Data Management: Proper digital management of all HR/ personnel records
(1) Ensuring that all personnel records are documented including on staff personnel file
(2) Ensuring that post recruitment documents relating to recruitment are updated and filed in the recruitment file
(3) Ensuring that soft copies of all HR related information and data is saved in the common drive and individual HR drive
(4) Updating and maintaining HR drive on a regular basis

(H) Leave Management: Managing staff leaves available to staff as required
(1) Ensuring that staff is following the leave policy
(2) Ensuring updated approved leave records in hard and soft copy
(3) Ensuring that leave balance is updated and available at all times for staff and line managers
(4) Providing the staff and the line managers their leave balance quarterly

(I) Separation Process: Ensuring that separation process is followed as per HR policy and full and final payments and handover is done as per standards
(1) Ensuring that staff leaving the organization are following the leavers HR policy in terms of leave, benefits and handover
(2) Responsible for all documentation related to staff leaving
(3) Ensuring that Finance department is informed of any and all staff leaving the organization
(4) Processing all documents related to leaving for full and final settlement
(5) Conducting exit interview analysis

(J) HR Donor Requirement: Providing any HR information required by the donor
(1) Maintaining and providing all HR related records, as per donor requirements

(K) Administration: Providing seamless administrative support related to HR tasks and activities
(1) Verifying overtime of support staff
(2) Being responsible for any logistical/administrative requirements related to HR activities

Required Qualifications, Experience and Skills
Educational Qualification : Applicants must be Post Graduates in Human Resources Management, preferably MBAs with a specialization in Human Resources Management

Work Experience

  • Minimum of 10 years of relevant experience in Human Resources Management
  • Prior work experience in development sector is preferred
  • Knowledge of employee legislation in India
  • Experience of working in operational HR


  • Knowledge of computer hardware, systems and applications like MS Office
  • Good Communication, Interpersonal and people management skills
  • Good leadership and administrative skills
  • Strong written and verbal communication skills
  • Knowledge of Microsoft Office
  • Team player
  • Ability to Multitask

How to Apply
Please send your updated CV with a covering letter describing your suitability for the position to latest by June29, 2017. Please mention the position “Senior Manager – Human Resources” in the subject line of your e-mail.  Only shortlisted candidate will be contacted.

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