The role involves engaging with partners and teams to align services, maintaining the flow of information, and organizing visits and activities with collaborators. The Senior Officer – Grants Management ensures the timely and quality delivery of partner activities by maintaining organised records, escalating issues, and upholding due diligence processes in operational activities.
Responsibilities:
Oversee the administration of partnership grants throughout their lifecycle—from application setup to close-out—with a focus on performance and financial management.
Develop, update, and maintain grant manuals, templates, and forms to ensure partner applications/scopes of work/workplans are supported and compliant with IWMI policies and procedures.
Provide grant/finance management training to contracted partners, advising them on relevant IWMI policies and ensuring they are well-equipped for effective implementation.
Monitor and review partner progress reports, process payments promptly, and assess or implement grant modifications as needed.
Maintain accurate and organized partner documentation (both electronically and in hard copy) while coordinating with IWMI HQ on due diligence, anti-corruption efforts, financial systems, and fund requests for local operations.
Support the procurement process for partners and local vendors, and assist in preparing contractual deliverables and reporting as required.
Track partner progress on project activities, work plans, budgets, and schedules while advising partners on potential operational delivery challenges and risks to ensure timely implementation.
Engage and coordinate with partners and internal teams to facilitate the exchange of information and align services for seamless execution of partner related activities.
Document partner meetings with minutes, track follow-up actions, collect and organize data, prepare and edit presentations, and verify reports to ensure accurate and timely project administration.
Monitor partner deliverables and expenditures to ensure alignment with contractual agreements, escalating any potential issues to the project manager as needed.
Requirements:
Bachelor’s degree in finance, accounting, business administration, or a relevant field.
At least 05 years of experience in project finance and grant management in Southern African Development Community (SADC) countries.
Experience tracking project activities and maintaining work plans.
Experience implementing administrative activities related to the monitoring of partner activities and deliverables.
Experience consolidating reports and documenting meetings.
