The Procurement Assistant will be responsible for providing procurement services under the guidance of the Procurement Specialist. S/he will undertake procurement of goods and services of reasonable value and complexity
Review procurement requests to ensure appropriateness of technical specifications and seek clarifications, if required;
Prepare/oversee the publishing of invitations to tender and manage/conduct all aspects of bid/proposal evaluations with transparency and efficiency; Engagement:
Provide support on the general procurement process including assisting with preparation of Institutional Procurement Committee (IPC) meetings and coordinating with user divisions;
Advise clients on the implementation of requested procurement actions in line with the Corporate Procurement Guidelines of the fund;
Delivery:
Undertake low-value procurement of goods and services in close liaison with user divisions and requesting units, and ensure that all associated procurement filing, and records are up to date;
Establish and maintain work program and schedule for ongoing contracts and newly planned ones for assigned divisions and units;
Prepare procurement orders and submission to the authorized official(s) for review and subsequent approval;
Requirements (Education, experience, technical competencies required of the job):
Bachelor’s degree, with at least seven (7) years of relevant experience or equivalent combination of relevant education and experience;
Knowledge of Procurement best practice;
Excellent organizational skills, ability to multitask and maintains attention to detail and accuracy;
Ability to work independently and under pressure; takes initiative in judging priorities and organizing work accordingly;
Strong teamwork and interpersonal skills, and highly developed cultural sensitivity in communicating with all levels of staff and external clients, both orally and in writing;
Mature judgement and absolute commitment to confidentiality;
Good knowledge of office technology such MS office package; experience working with databases in highly desirable; and
Fluency in English and Korean is essential; knowledge of another United Nations language is an advantage.
