The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
- These jobs are found in Cox's Bazar Offices (COs), Bangladesh and report to a Head of Unit, Chief, or Procurement Officer.
- Job holders at this level have independent responsibility for technical, specialised work including planning, organization and coordination, and setting objectives. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad, and the job holders consistently demonstrate a high degree of responsibility and initiative to independently manage activities and respond to queries. Job holders have the technical expertise and knowledge required to develop systems and processes in order to continually improve the level of support provided. Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.
- Cox’s Bazar has been home to one of the world’s most protracted refugee situations; Humanitarian partners estimate that the influx of new arrivals since August 2017 is likely to peak at over 800,000.
- Refugees will be assisted through in-kind General Food Distribution and E-Voucher, with the gradual shift from in kind to CBT assistance starting from December 2017.
- WFP is envisioning a large scale-up of the existing E-Voucher programme to meet the food security needs of all or most of the refugee influx by May 2019. In parallel, WFP envisions a cash transfer assistance programme targeting host communities that are suffering under the pressure of the large population increase in the area.
- In addition to the E-Voucher scale up, for refugees and host communities, through shop construction and retailers contracting, WFP Cox’s Bazar office will be moving forward with site engineering and camp projects as well as potentially hosting food purchasing activities and the contracting of financial institutions for the shift to cash assistance.
- Given the several workstreams of the procurement intervention scale-up, a Procurement associate (G7) position is being created to do the internal and external procurement activities. And will be reporting to Procurement Officer Consultant.
To lead a comprehensive range of procurement support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
- Consolidate and analyse data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
- Provide oversight, guidance and support to client units with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
- Manage operational activities of light complexity for a SO (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement non-food commodities or and retail services.
- Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
- Identify, develop and maintain strong relationships with all relevant suppliers and vendors and retailers to enable WFP to maximise the value of the service delivered.
- Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to NFI & retail assistance.
- Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
- Manage individual procurement assistants under him or small procurement teams ensuring appropriate development and enable high performance.
KEY ACCOUNTABILITIES (Continue)
- Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through provision of training sessions.
- Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
- Assist in price determination process
- Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
- Liaise with internal and external stakeholders to support CBT operations management and contribute to effective service delivery.
- Supervise the work of support staff if any, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities
STANDARD MINIMUM QUALIFICATIONS
Education: A first University degree (Bachelor’s degree) in Economics, Business Administration, Engineering, Legal or Accounting.
Expereince: 5 years plus of practical knowledge of procurement processes and best practices with linkages to other operations (e.g., logistics/Retail and CBT).
- Experience communicating and coordinating with UN agencies/ large international conglomerates.
- Experience working with food commodity markets and big experience on how retail markets work as well as goods and services needed in support of WFP’s Operations and its related market intelligence.
- Experience in the implementation of retail activities to support CBT programmes in both cash transfers and voucher modalities.
- Knowledge of WFP corporate assistance transfer and procurement platform, tools and guidelines is highly desirable.
- Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
Language: Fluency (level C) in English language and local language.
- A thorough understanding of computer MS suits.
- Having an additional certification in procurement is added advantage.
- Very strong negotiation skills
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
- Capability Name Description of the behaviour expected for the proficiency level
- Tendering and Contracting Demonstrates ability to establish and manage small contracts/portions of larger contracts that enhance the value WFP obtains from its engagements (e.g. cost, efficiency, quality).
- Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
- Commodity and Product/Service Intelligence Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
- Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
- Ethics and Compliance Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.
OTHER SPECIFIC JOB REQUIREMENTS
This section is optional to describe additional responsibilities & knowledge required for the specific job.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience coordinating with suppliers (e.g. retailers, wholesalers and traders)
- Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics)
- Experience supervising teams