The primary role of the Senior Project Assistant is to support the project team in the timely delivery and safeguarding the consistent quality of outputs and activities of the Project under the Green Growth Program in Indonesia. The Senior Project Assistant supports the Project team in ensuring the smooth operations of the Project, fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & human resource processes implementation and other operational functions.
Engagement:
The Senior Project Assistant will work as a part of GGGI’s Country Program and be based in Bali. S/he will be required for a frequent travel to Jakarta when necessary. Reporting to the Project Manager, s/he will work in close collaboration with the Project teams in Bali and Jakarta.
The Senior Project Assistant will conduct the following tasks, among others:
Coordinate closely with the Project teams in Bali and Jakarta to ensure operational delivery aligned with GGGI administrative standards and policies.
Engagement with relevant national stakeholders, such as technical Ministries and private sectors in the Sustainable Mobility field.
Assist the Project implementation in all general aspects.
Delivery:
Ensure the delivery of administrative tasks supporting the overall operations of the Project. This includes supporting the Project teams in Bali and Jakarta and to complete procurement processes, document filing, data management, and document translation.
Organize meetings and documentation, including taking meeting notes and prepare the necessary materials, in coordination with the Project team in Bali and Jakarta.
Support the liaison with national stakeholders in the sustainable mobility sector and manage stakeholder database.
Support event preparation in coordination with the Project team in Jakarta and Bali.
Support the drafting of communication materials and knowledge products related to the Project in close coordination with the Communications Team in Jakarta and the Project Team in Bali and Jakarta.
Support with research on the technical aspects of the Project, including information gathering and data processing, drafting summaries of relevant regulatory framework, and potential synergies and/overlap with other initiatives in the sector.
Assist the GGGI team in exploring wider investment opportunities related to the Bali E-Mobility project.
Qualification:
Bachelor’s degree in sustainable development, economics, international relations, and political science is preferred.
Preferred 2 years of relevant working experience. Educational background in fields related to transportation, sustainable development and internship experience will be considered.
Experience in working with the government (national and subnational level) and non-government counterparts on a day-to-day basis in Indonesia is essential.
Experience working in a multi-cultural and international organization is preferred.
Experience in organizing events in a dynamic environment with a variety of stakeholders is highly preferred.
Fluency in both English and Bahasa Indonesia for reporting and presentations are essential.
