For several years, UNOPS has been working in direct support to the Ministry of Health. The fields of intervention of the Tunis office range from the construction of structures and the management of supply processes. UNOPS aims to recruit a Project Manager who will integrate the health technical team and will have to work closely with the Ministry of health and other partners such as Global funds and World Bank. The PM will be responsible to manage a team and several stakeholders. The PM will have to travel to various locations in the country and ensure the quality insurance of the activities. This is a very complex program with many interventions and the PM will have to manage local and central government.
Functional Responsibilities:
Summary of functions:
Project Delivery and Performance
Procedures
Monitoring and reporting
Stakeholder engagement
Quality assurance
Knowledge management and innovation
Personnel management
Project Delivery and Performance
Develop, complete and update implementation plan(s):
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan
Liaise with any external suppliers or account managers
Manage acceptance and delivery of work packages
Monitor project progress ensuring that work packages are being executed properly
Control project and work packages changes:
Accept goods, services or works delivered by suppliers
Lead contract management duties including supplier performance evaluation
Act as the Employer’s Representative within the FIDIC works contracts
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
Identify and report to the supervisor potential business opportunities for UNOPS.
Procedures:
Comply with all organizational policy and specifically the Project Management Manual
Prepare/adapt all relevant plans for approval by the Project Board
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team
Ensure maintenance of the project files and lessons learned are recorded
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Understand the unique structures of the UN and budget appropriately for personnel
Manage expenditures against the budget (based on accurate financial reports)
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements
For project closure purposes, provide a formal handover of the project to the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.
Monitoring and reporting:
Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting
Maintain diaries and progress reports as required by the organization’s standard procedures
Provide routine oversight and analysis of delivery data within the dashboard system
Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
Stakeholder engagement:
Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.
Quality assurance:
Work with internal stakeholders to ensure projects comply with audit requirements
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
Coordinate quality reviews of project documents and deliverables
Provide quality control for management outputs (project documents, reports, etc.).
Knowledge management and innovation:
Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
Research and logging of lessons learned throughout the project life span
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
Personnel Management:
Lead and motivate the project management team
Ensure that behavioral expectations of team members are established
Ensure that performance reviews are conducted fairly, accurately and timely
Select, recruit and train a team as required and take into account gender parity and diversity objectives
Ensure safety and security for all project personnel and comply with UNDSS standards
Education/Experience/Language requirements:
Education:
Advanced University (Master's) Degree in project management, biomedical engineering, industrial, or other relevant field is required
A Bachelor degree in project management, biomedical engineering, industrial, or other relevant field is required combined with 2 additional years of relevant professional experience may be accepted in lieu of the advanced university degree
A relevant combination of industry certifications and relevant experience may be accepted in lieu of the Master's degree.
Experience:
A minimum of 7 years (or more depending on academic credentials) of relevant experience in the management and maintenance of hospitals or healthcare facilities is required
Experience in managing technical teams in various areas of hospital maintenance (e.g. buildings, technical and/or biomedical equipment) is required
Experience in project management is required
Experience in developing countries is an asset
Experience in UN is an asset
Experience in managing World Bank or Global funds programs is an asset.
Language Requirements:
Full working knowledge of French and English is a requirement
