Senior Project Manager

United Nations Office for Project Services

Chisinau, Moldova

UNOPS is seeking a highly skilled Senior Project Manager with infrastructure experience to lead on the delivery of the Chisinau Penitentiary construction project and to contribute to work that can make a real difference in infrastructure improvement efforts in Moldova. The Senior Project Manager role will oversee the design and construction of the penitentiary project. The selected candidate will bring expertise in project management, infrastructure, and strong stakeholder management experience, particularly in working alongside government authorities. 

The Senior Project Manager is responsible for the day-to-day operations of the project and provides services to the different partners and beneficiaries.  The Senior Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Senior Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organisation’s performance and delivery goals. 

The Senior Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them. 
The Senior Project Manager is responsible for creating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs are capable of meeting the business cases for both UNOPS and the partners. Success of the project and hence of the Senior Project Manager will be based on the defined success criteria.

Functional Responsibilities:
  • Project delivery and performance 
  • Procedures 
  • Monitoring and reporting 
  • Stakeholder engagement 
  • Quality assurance 
  • Knowledge management and innovation 
  • Personnel management
Project delivery and performance 
  • Develop, complete and update implementation plan(s) 
  • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board. 
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. 
  • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary. 
  • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan. 
  • Liaise with any external suppliers or account managers 
  • Manage acceptance and delivery of work packages 
  • Monitor project progress ensuring that work packages are being executed properly 
  • Control project and work packages changes 
  • Accept goods, services or works delivered by suppliers. 
  • Lead contract management duties including supplier performance evaluation. 
  • Act as the Employer’s Representative within the FIDIC works contracts. 
  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved 
  • Identify and report to the supervisor potential business opportunities for UNOPS
Procedures :
  • Comply with all organizational policy and specifically the Project Management Manual
  • Prepare/adapt all relevant plans for approval by the Project Board. 
  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan 
  • Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team. 
  • Ensure maintenance of the project files and lessons learned are recorded
  • Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations. 
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time. 
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project 
  • Understand the unique structures of the UN and budget appropriately for personnel 
  • Manage expenditures against the budget (based on accurate financial reports) 
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements. 
  • For project closure purposes, provide a formal handover of the project to the closure manager 
  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
Monitoring and reporting: 
  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting. 
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality). 
  • Maintain diaries and progress reports as required by the organization’s standard procedures. 
  • Provide routine oversight and analysis of delivery data within the dashboard system. 
  • Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span
Stakeholder engagement: 
  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies 
  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders 
  • Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications 
  • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs
Quality assurance :
  • Work with internal stakeholders to ensure projects comply with audit requirements 
  • Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems 
  • Coordinate quality reviews of project documents and deliverables 
  • Provide quality control for management outputs (project documents, reports, etc.)
Knowledge management and innovation :
  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff. 
  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 
  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice 
  • Research and logging of lessons learned throughout the project life span. 
  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
Personnel management: 
  • Lead and motivate the project management team 
  • Ensure that behavioural expectations of team members are established 
  • Ensure that performance reviews are conducted fairly, accurately and timely 
  • Select, recruit and train the team as required and take into account gender parity and diversity objectives. 
  • Ensure safety and security for all project personnel and comply with UNDSS standards 
  • Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
Education/Experience/Language requirements:
  • An advanced University Degree (Master’s or equivalent) in preferably Civil Engineering, Business Administration or other relevant discipline is required. 
  • A Bachelor’s Degree in preferably Civil Engineering or other relevant discipline with an additional 2 years of relevant work experience may be accepted in lieu of an Advanced University Degree.
  • Professional engineering certification from an accredited institution (PEng., CEng., etc.) is an asset.
  • Certification in Project Management (PRINCE2 Foundation, PMP, PMI, etc.) is an asset
  • Complete the UNOPS PMM, UNOPS PMM Infra Perspective and oneUNOPS Projects training within (3) months after signing this TOR.

Required Experience:
  • A minimum of 7 years (9 years with Bachelor's degree) of experience in managing civil works / civil engineering projects involving construction management is required.
  • At least 2 years of experience managing multi-disciplinary teams is required.
  • At least one (1) year of knowledge and experience in implementing international standards in Health and Safety in construction projects is required.
Desirable Experience:
  • Experience with the construction of high security social infrastructure facilities such as prisons, courthouses, or government administration buildings is a distinct advantage.
  • Experience working in developing countries is desirable.
  • Vast experience in risk management for infrastructure development projects is highly desirable. 
  • Strong experience in contract management, especially FIDIC contracts is highly desirable. 
  • Knowledge of the UN system and familiarity with UNOPS procedures is an advantage.
  • Experience working with Government Ministries, Departments, Agencies on donor-funded projects is an asset.
  • Experience in planning for infrastructure projects with proficiency in MS Project and Schedule Analysis is an asset.
  • Fluent in English
  • Working knowledge of Romanian and/or Russian is an advantage.