UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law, and governance sectors.
As the UN agency mandated to deliver procurement and project management solutions to government partners to support the 2030 Agenda, UNOPS is proposing to support The Department of Health (DoH) of the Philippines to deliver the Philippines Multi-sectoral Nutrition Project (PMNP).
UNOPS has been requested to act as a Third-Party procurement Agency (3PPA) to support the centralized purchasing service needs of the PMNP project, in the areas of nutritional commodities, health supplies and advocacy services. Additional support can cover capacity building, project management services and social behavioral change and communication to support the overall project aims. Functional Responsibilities:
The Senior Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The Senior Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of the Senior Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. They are expected to meet the organization’s performance and delivery goals.
The Senior Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them.
The Senior Project Manager is responsible for creating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s). Success of the project(s) and hence of the Senior Project Manager/Senior Senior Project Manager will be based on the defined Success Criteria.
Under the overall supervision of the Country Manager and in accordance with UNOPS procedures and practices the incumbent will be responsible for the following:
Project Delivery and Performance
Monitoring and reporting
Knowledge management and innovation
Project Delivery and Performance:
Develop, complete and update implementation plan(s).
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers.
Manage acceptance and delivery of work packages.
Monitor project progress ensuring that work packages are being executed properly.
Control project and work packages changes.
Accept goods, services or works delivered by suppliers.
Lead contract management duties including supplier performance evaluation.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
Identify and report to the supervisor potential business opportunities for UNOPS.
Comply with all organizational policy and specifically the Project Management Manual.
Prepare/adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
Ensure maintenance of the project files and lessons learned are recorded.
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
Understand the unique structures of the UN and budget appropriately for personnel.
Manage expenditures against the budget (based on accurate financial reports).
Where the Senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager.
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.
Monitoring and Reporting:
Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.
Work with internal stakeholders to ensure projects comply with audit requirements.
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
Coordinate quality reviews of project documents and deliverables.
Provide quality control for management outputs (project documents, reports, etc.).
Knowledge Management and Innovation:
Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
Actively interact with other Senior Project Managers and the wider PM community to share case studies, lessons learned and best practices.
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice.
Research and logging of lessons learned throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
Personnel Management :
Lead and motivate the project management team
Ensure that behavioral expectations of team members are established
Ensure that performance reviews are conducted fairly, accurately and timely
Select, recruit and train the team as required and take into account gender parity and diversity objectives.
Ensure safety and security for all project personnel and comply with UNDSS standards.
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
Advanced University Degree, preferably in International Relations, Development Studies, Political Science, Finance, Economics, Procurement, Supply Chain Management, Business Administration, Project Management, Public Health or other related fields, is required.
First-level university degree (Bachelor’s or equivalent) in combination with two (2) additional years of relevant experience may be accepted in lieu of an advanced university degree.
Certification in Project Management (PRINCE2, PMI, etc.) would be an asset.
Minimum of seven (7) years of working experience in project management, project development, project operational support, reporting, and/or coordination of projects in combination with an advanced degree is required.
Nutrition and/or Public Health and/or health project experience is an asset.
Experience working in the Philippines is an asset
Experience in management and coordination of multi-disciplinary teams and external consultants is an asset.
Experience in administration, procurement and coordination with multi-stakeholders or related fields is desired.
Experience liaising and working with high level government officials to facilitate planning, implementation, and monitoring and evaluation of projects would be considered a strong asset.
Experience in writing project progress reports, project communications, stakeholder management and M&E frameworks is an asset.
Experience working with UNOPS, UN or other humanitarian/development agencies is an asset. Knowledge of UN/ UNOPS Procurement Rules and Regulations is an advantage.
Proficiency in computers and Google Office Suite or Google Workspace is desirable.
Experience in handling web-based management systems is desirable.
Fluency in oral and written English is required.
Knowledge of an official Philippine language (Tagalog) is an asset.