Senior Travel Administration Assistant

United Nations High Commissioner for Refugees

N'Djamena, Chad

Experience: 0 to 3 Years

Skill Required: HR and Admin

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.

Duties:

  • Arrange and confirm travel bookings for applicable staff members, Affiliate Workforce and external meeting participants in line with the rules and regulations in place,
  • Creates and processes Travel Authorization (TA), Travel Advances and Travel Claims in accordance with the relevant administrative rules and regulations; respond to any queries and/or comments from the certifying or approving officer
  • Advise and assist staff on their travel entitlements, needed documentation and matters pertaining to travel as per operating administrative instructions and procedures.
  • Liaise with Finance on payments due from Partners, UN Agencies, staff and other Organisations.
  • Advise and assist staff on their travel entitlements, needful documentation and matters pertaining to travel as per operating administrative instructions and procedures.
  • Prepare, summarise, and submit invoices for payment of travel related services procured.
  • Assist in medical evacuations as required.
  • Provide/share required information or data which may be useful for the safety/security of concerned travellers.
  • Submit requests and subsequently ensure the issuance of appropriate travel identification documents, in accordance with UN rules and regulations. Initiate requests for visas
  • Maintain the filing systems for UN travel identification documents.
  • May process emergency visa requests required for official travel and ensure their timely issuance.
  • Provide statistics of UN travel documents and visas.
  • Perform other related duties as required.

Minimum Qualifications:

  • Education & Professional Work Experience
  • Years of Experience / Degree Level
  • 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Language Requirements:

  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Source: https://unhcr.wd3.myworkdayjobs.com/en-US/External/job/NDjamena-Chad/Snr-Travel-Administration-Asst_JR2319501