Overall purpose of the role: The Shelter and Infrastructure Officer’s major function is to oversee and quality-assure all Shelter and Infrastructure projects in DRC field office Uganda.
Supervision of the construction of PSN Houses and Latrines. He /she will engage in general supervision of construction works, unburnt bricks production and other construction materials. He/she will be responsible for the technical specifications of all works and make sure they are in conformity with DRC’s approved designs, drawings and specifications respectively. He/She guarantees the smooth functioning of Shelter activities.
Project development and implementation
- Support the Area Manager in planning and budgeting of shelter and infrastructure project in all settlements.
- Assist in design, project cost estimation and tendering of all shelters and infrastructure projects and liaise with the district authorities for approval of plans.
- Supervise all constructions under DRC in the settlement and ensure that works are carried out as per set standards specified in the drawings, designs and technical specifications
- Regularly monitors progress of the works against agreed timelines and take corrective measures if necessary to ensure the works are completed on time.
- Verifies interim and final payments and ensures that the works are completed within agreed budget.
- Follow up on projects assigned to including site handover, schedule, re-measurements, quality control, quantity control and variation/change orders (if necessary).
- Ensures that site records are maintained throughout the project and are handed to supervisor at project completion
- Preparing detailed bills of quantities for construction works
- Conduct technical assessments whenever required
- Form and train youth groups on PSN shelter and latrine construction
- Procure and provide youth groups with construction tools and materials for construction of PSN shelters
- Engage youth groups in the construction of PSN shelters as per the drawings and specifications
- Organize quarterly shelter monitoring visits and meetings.
Grants Management and Reporting:
- Manage and oversee all shelter grants in Kyaka II; develop and maintain implementation and procurement plans for all projects.
- Prepare quality and timely monthly, quarterly and annual reports.
- Ensuring effective implementation of M&E systems throughout the lifetime of the project.
- Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to donor regulations; review monthly Budget Follow Up (BFU) and implementation tracking tool and collaborate with the Finance department to ensure accurate expenditures and reporting.
- Actively participate and prepare all documents in advance of the BFU and implementation tracking meetings.
- Quality Monitoring, Evaluation In collaboration with the M&E team, supervise the Shelter teams and Project Staff to conduct and facilitate regular monitoring and evaluation activities, and liaise with partners to identify gaps and challenges as well as to ensure quality impact of the Shelter approach;
- Work in close collaboration with the M&E team, develop and roll out plans and tools to ensure data are collected to better report on activities and to improve quality services for beneficiaries including: needs assessment, baseline and impact surveys;
Coordination and Representation of DRC:
- Coordinate with other humanitarian partners and local authorities in the target areas, as relevant for the effective and efficient implementation of the Shelter program;
- Participate in Shelter meetings and working groups at filed level and occasionally at national level if required.
- Contribute to coordination mechanisms, including reporting and updating interagency tools;
- Represent the organization locally amongst donors, NGOs, International Organizations and local authorities and report representation action to /Area Manager
- Ensure that the strategy of the Shelter programs complies with technical frameworks of DRC-Uganda.
Staff Performance Management, Learning & Development:
- To support the identification and finalization of human resource needs for the smooth implementation of the Shelter program, in collaboration with the Coordination;
- To carry out recruitment when needed, in respect to the local regulations, in collaboration with the Shelter Line Managers, and in coordination with the Human Resources department, including writing of job descriptions and candidate selection processes;
- To support and identify professional development needs of the team, raise to Coordination team and develop capacity building priorities and response.
- Ensuring the logistical and administrative monitoring for Shelter programs:
- To ensure that logistical, administrative and financial procedures are respected by Shelter teams and alerts the management team if gaps are observed in order to take corrective action;
- When necessary, to give consent for local Shelter purchases and submits purchase requests to the relevant department and forward for approval (in accordance with internal rules and donor guidelines);
- To supervise the Shelter equipment and stock on the mission and ensures they are properly utilized;
- Any other duties that may be assigned.
Experience and technical competencies:
- The ideal candidate for the Danish Refugee Council (DRC) Shelter and Infrastructure Officer job placement must hold a Bachelor’s degree in Civil Engineering or Construction with at least 3 years’ experience and one of which must have been with an international NGOs.
- Previous experience in Shelter project management in humanitarian context
- Excellent knowledge of finance and budget.
- Must be a team player
- Strong analytical, drafting and diplomatic skills, and proficiency in basic computer software including engineering (AutoCAD, ArchiCAD, etc) and GIS tools (GPS usage).
- Ability to interpret designs, drawings and technical specifications.
- Proven commitment to accountable practices.
- Knowledge of working in challenging environments.
- Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
- Excellent communication skills, calm and a good sense of humor.
Education: The candidate must hold a bachelor’s degree in Civil Engineering
- Fluency in English
- Knowledge of kiswahili is an added advantage.