Special Projects Adviser

Palladium International, Australia

Skill Required:, Project/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
22nd November, 2019

Job Description

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role

The Pacific Labour Facility (PLF) facilitates the seasonal and longer-term work opportunities for Pacific workers to Australia. It connects Australian employers with Pacific workers, supports the administration of the PLS and provides targeted support to SWP. The PLF is managed by Palladium and provides the backbone of Australia's future support for circular labour mobility in the Pacific under the direction of the Department of Foreign Affairs and Trade (DFAT).

The resourcing structure is based on the delivery of End Of Program Outcomes (EOPOs) and activities outlined in pre-agreed annual work plans. The PLF also responds at short notice to ad-hoc requests on specific thematic and cross-cutting issues relating to Pacific circular labour mobility. These requests generally take the form of Tasking Notes identifying specific research, monitoring and reporting deliverables as well as required short term coordination functions. In order to effectively respond to these requests, the PLF is establishing a Special Projects Team.

As a member of this team, the Special Projects Adviser will manage, respond to and report on progress against these ad-hoc requests. This will include producing high-quality reports and briefings, managing specialist inputs and coordinating events and working groups on a range of topics. When the Adviser is not working on specific ad hoc tasks, they will support the PLF EOPO leads with priority issues.


Under the direction of the Deputy Team Leader, the Special Projects Adviser will be responsible for the following duties and accountabilities:

  • Strategic management and delivery
  • Working with PLF senior management, the Adviser will respond at short notice to ad hoc requests and Tasking Notes from DFAT, negotiating timelines, content and agreeing with outputs;
  • Produce high-quality research, monitoring and reporting deliverables as part of Tasking Note response;
  • Undertake agreed internal sub-projects designed to improve PLF performance, provide greater resources for Pacific Workers or improve labour systems;
  • Provide coordination and secretariat functions as part of Tasking Note responses;
  • Provide regular progress reporting on PLF special projects to PLF senior management, DFAT and other key stakeholders;
  • Provide surge support to PLF leads on the delivery of other key program activities.


  • Attend a range of program meetings with DFAT during implementation, to report on the progress of tasking notes;
  • Work with PLF stream resources - where required - to clarify or finalise special project deliverables.


Our ideal candidate will be a self-starter who can demonstrate the following competencies:


  • Experience working in a project management context;
  • Demonstrated ability to work autonomously with limited supervision;
  • A demonstrated ability to build respectful, productive and sustainable working relationships with a variety of stakeholders (including partner government, civil society and the private sector) and working together to achieve results;
  • Demonstrated skill and experience at convening and facilitating productive interaction between diverse groups of people;
  • Excellent interpersonal skills and the ability to build and maintain effective working relationships with a range of different individuals and organisations across countries and time zones;
  • Excellent written English skills;
  • High-level proficiency in Word, Excel, PowerPoint and web browsers;
  • Ability to work to deadlines, and to balance competing priorities.

Desirable skills and experience:

  • An understanding of current issues in relation to circular labour mobility in the Pacific;
  • Experience working on large DFAT facilities and programs.


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